# UWA Esports Committee Meeting Minutes 2025-04-10 -------------------------------------------------------------------------------- #### Attending: Jasmine (partial, apologies), Adam, Elijah, Alex, James (online), Kimi (online), Mikey (online), Jimmy #### Apologies: Anthony, Geoff #### Absent: Julian #### Chair: Alex #### Minute Taker: Adam #### Location: UWA Esports Clubroom #### Meeting Scheduled: 9:00am #### Meeting Opened: 9:26am #### Previous Action items: Alex: > Attend Unigames meeting to pitch Megagame Collab idea soon after Quiz Night - ongoing > Contact UCC about if they are interested in joining us for Pixel Expo - done Alex, Jasmine & Jimmy: > Create social responsibilities door manual update - not done Jasmine: > find subway cookie platter invoice - not done > work out the details for how the build battle server will work & communicate this to ALVA - ongoing > follow up with Avesta again in a couple weeks about itgirls Dress To Impress Collab - ongoing > contact sentry approvals - done > put out an announcement for Cameron Hall Busy Bee for Sentry members - done Geoff: > circular motion specific wall mount for TV - not here > look into Square on PC again - not here > check with Tenancy/Guild if drilling into wall for TV mount is safe/ok - not here Kimi: > make a meet the committee poster draft - not done > make weekly schedule post to post on Sunday - done Adam: > make a draft Code of Conduct - ongoing Undelegated: > schedule a Quiz Night Sem 1 2025 recap/reflection meeting - not done ##### Motions Passed via Circular: * No motions passed via circular --- ## Individual Reports ### President (Alex) * Rather occupied with work * Will be free in May * Attended UWA Sport President breakfast * Removed locker ### Vice-President (Anthony) * Not present, no report given ### Secretary (Jasmine) * Died trying to figure out proxmox for the ALVA build battle minecraft server and asked Anthony to help me (thanks Anthony) * Trained Jacob & Charlotte for Sentry * Ran TFT Games Night * uploaded minutes faster than other recent minutes :snail: * Also gives apologies for if this meeting goes past 9:45am, thanks to Adam for minuting! * updated website to include by-laws (for some reason embed wasn't working but it's now linked) * updated busy bee attendance spreadsheet to include new sentry's ### Treasurer (Geoff) * started on spg * ali baba has changed prices for insulation, will need reapproval * changed steamguard auths for uwaesports steam account so that clubroom pcs won't need 2fa * found appropriately priced tv mount ### Social Media Manager (Kimi) * Made weekly schedule * Hosted Valo w/ Jimmy ### OCMs (Adam, Elijah, Jimmy, James, Julian, Mikey) #### Adam * Met with UWAnime to discuss Smash tournament * Received invitation for collaboration with BBTS #### Elijah * Assisted at Late Registration * Met with UWAnime to discuss Smash tournament #### Jimmy * Hosted Valorant night with Kimi * Edited the sentry role in the Discord to be displayed in the users list (this was definitely so much work) #### James * Hosted Among Us night w/ Mikey * Setup Minecraft stuff with Mikey (keep an eye in announcements) * Managed Rivals Esports Team #### Julian * Not present, no report given #### Mikey * Hosted Among Us w/ James * Setup MC Server on my UCC VM * Ran extensive testing with James to verify MC event integrity --- ## Club Finances Report * Netsuite Account: $3874.71 * Westpac Account: $2112.38 * SPG 1 due 18th April ### Outstanding Reimbursements * Jasmine for brunch subway cookie platter * Jas needs to find invoice ("woopsies pt. 3" - Jas) * Adam for Quiz Night Printing * Adam has partially been reimbursed * James for USB C cable * Done * Uncharity Vigil proceeds to us from other club/s * Not done --- ## Events ### Inhouses / Games Nights #### Week 6 ##### Saturday 5th of April, 6pm * Game: Rainbow Six Siege * Coordinator(s): Jimmy * Turnout: N/A * Notes: * Jimmy cancelled the event #### Week 7 ##### Monday 7th of April, 7pm * Game: Valorant * Coordinator(s): Kimi & Jimmy * Turnout: 10-15 * Notes: * Went well ##### Tuesday, 8th of April, 6pm * Game: Among us * Coordinator(s): Mikey & James * Turnout: ~15 * Notes: * Was pushed back an hour on the day because of scheduling shenanigans. Ran for about 3.5hrs with a consistent lobby. ##### Wednesday 9th of April, 7pm * Game: TFT * Coordinator(s): Jasmine * Turnout: 6-8 * Notes: * Ran smoothly, had quite a few new faces that Jas at least haven't seen at other events so could be good to continue TFT alternating with League? * People seem to think this is fine #### Week 8 ##### Monday 14th of April, 7pm * Game: Valorant * Coordinator(s): Kimi & Jimmy * Notes: ##### Wednesday 16th of April, 8pm * Game: League of Legends * Coordinator(s): Anthony (presumably) * Notes: * Check to see if Anthony is free ##### Weekly schedule post * Deadline for people to submit ideas: Saturday * Kimi to make and post this > Kimi: make weekly schedule post to post on Sunday #### Future Games Night Suggestions: Siege/Fortnite/BTD6/Minecraft/Among Us/Rocket League/TFT/CS2/Halo Current Plan(s): Minecraft (likely on Saturdays) #### Minecraft Champions Tentative Time: late April * There has been a lot of testing, it works now, Mikey and James ask for permission to have a special Discord role for the winner * Alex says its ok as long as the special role is removed from the user by the end of the year to avoid clutter (and mentions we should do this with the other special roles from other events), Mikey agrees * Mikey is drafting a post for announcement, ideally aiming for 32 participants but any number can work * Initially suggested date was 26th April, but that overlaps with UniLan * Alex mentions that 9-10th May is also Charity Vigil #### Major Tournaments ##### Australia Intervarsity Valorant Tournament Time: Every Monday at 6pm AEST (4pm AWST) * UWA Blue is out, they have 3 losses * UWA Gold is still in (copium) Jasmine leaves at 9:46 am Since we do not have quorum (as we don't have at least two execs in the meeting), we will hold the remainder of the meeting under committee of the whole * This means anything from this point in the meeting can be objected to, and we cannot move motions ##### AEL Teams (Times): Marvel Rivals (Tues 5pm AWST), Rocket League (Wed 5pm AWST), Counter Strike 2 (Thur 5pm AWST) * Rocket League team * We finally got our first win, against Macquarie (1-2) * Marvel Rivals team * Lost the last game (0-2) * CS2 team * We lost the last game so we are (0-2), they have a game tonight ### Possible inter UWA tournament * No updates ### Collaborations #### Late Registration - review Details: April 5th, Ezone North 109-110 * ~24 people attendants, mostly people from the Smash scene than from UWA Esports * Made about $10 from selling drinks and snacks * Elijah will post partner announcement for Graduation tournament at Curtin #### UWAnime x UWA Esports Smash Tournament Collab Tentative Time: Friday, 11th of April Tentative Plan: relaxed Smash tournament, players choose a rule set (we have competitive with Perth Smash) * Last night, we had a meeting with UWAnime, we finalised all 9 rulesets to be used at the event * All we need to do now is a reminder post tonight, ask people to bring their own controllers and arrive by 2:30 pm so we can start at 3:00 pm * We also need to make a post to send out on the date explaining all the rulesets and how the pick-ban phase for rules will work * We will need to borrow 4 monitors from the room, and therefore some PCs will be unavailable for use slightly before and during the event #### Cobblemon w/ Curtin Games and Esports (CGES) * Anthony said he was planning on deploying it this Wednesday, hasn't gotten around to it * From what Adam can tell, he is almost done setting up #### ALVA x UWA Esports Minecraft Server/Event Collab Tentative Time: 18th of April, 6pm on our Discord Tentative Plan: use a plugin for a build battle to host on our minecraft server * Jas is not here, no known updates #### Charity Vigil Time: 5pm 9th May - 10th May Tentative Events: Task Master (joint), The Chase (joint), Smash Tournament, TFT Tournament, CS2 Tournament (with UCC), Wii Sports Tentative Charity: Circle Green * Date is confirmed to be 9-10 May, starting at 5pm, to avoid clashes with the election * Alex asks people want events they want to run, he wants to do Taskmaster again * We will do CS2 with UCC again, if UWAES winns we get their clubroom, and if UCC wins Alex gives Gary a High Five /j * Elijah suggests a monetised Smash tournament, where participants can pay to change rules e.g. ban their opponents from certain characters * Wii Sports was suggested, ways to monetise needs to be brainstormed * Raffle prizes needs to be decided and bought, $60 budget approved * Alex suggests the UWAES League of Legends team jersey, but then thinks it's better to safe for another event e.g. Sem 2 Quiz Night * Alex also has other suggestions such as mousepads #### Unigames x UWA Esports Megagame Collab Tentative Time: Semester 1 holidays Touch Base: when new unigames committee settles in & after Quiz Night * Alex has talked about it with Jack, they will discuss it in their meeting today #### Bubbletea Society Tentative Time: Semester 2, August 8th Tentative Plan: retro gaming themed bubble tea event in Ezone Social * The idea is playing retro video games with bubble tea supplied * Everyone is down to participate #### Pixel Expo Date: 13-14th of September Tentative Plan: possible joint stall with UCC or Smash Perth * We missed the date to reply back for tables, Alex replied yesterday and we will see if the reply #### itgirls Dress To Impress Collab * No updates #### UWAES x UCC Rock Band Collab * No updates #### Tech Club Quiz Night * Alex doesn't feel too compelled to participate as we already have a Quiz Night we work on, unless someone is keen * No one speaks up * Alex says we may be fine to submit guest questions, but maybe not a subcom member --- ## Clubroom Items ### Machine Reports * No updates ### Other Items #### Gap in Clubroom Current Idea: nothing or sound isolation foam Approved Budget: $20 * No updates, Geoff has been busy but we should reach out to him to check on further updates #### TVs wall mounting * No updates, as above (Geoff related item) #### Square on a PC * No updates, as above (Geoff related item) #### Meet the committee poster * Kimi says she might get it done next week #### Bins * Adam/Jasmine suggests getting rid off the bins because there are bins directly outside of the room, and having them in the room is just extra maintenance for us * Committee agrees, we will remove both bins from the room --- ## Closed Section Skipped because we don't have quorum --- ## General Business ### Guild Affairs * tenancy contract * Alex will do it now ### Sentry Manual Update: Social Responsibilities Tentative Release: Early 2025, after Quiz Night * Alex will hop on in May, tentative release Sem 2 * Most of what is here is conveyed in Sentry training anyway ### Code of Conduct * Ongoing ### Possible Sponsorship - LUMIN * No updates ### Next Meeting Date * Setup mic chrome cast for future? * Next meeting on 17th April --- #### Meeting Closed: 10:09 am ## Action Items Alex: > Attend Unigames meeting to pitch Megagame Collab idea soon after Quiz Night Alex, Jasmine & Jimmy: > Create social responsibilities door manual update Jasmine: > find subway cookie platter invoice > work out the details for how the build battle server will work & communicate this to ALVA > follow up with Avesta again in a couple weeks about itgirls Dress To Impress Collab Geoff: > circular motion specific wall mount for TV > look into Square on PC again > check with Tenancy/Guild if drilling into wall for TV mount is safe/ok Kimi: > make a meet the committee poster draft > make weekly schedule post to post on Sunday Adam: > make a draft Code of Conduct Undelegated: > schedule a Quiz Night Sem 1 2025 recap/reflection meeting