# UWA Esports Committee Meeting Minutes 2024-11-17 -------------------------------------------------------------------------------- #### Attending: Adam, Kimi, James, Jimmy, Anthony, Alex, Jasmine, Julian, Elijah, Geoff #### Apologies: Mikey #### Absent: #### Chair: Alex #### Minute Taker: Jasmine #### Location: Online #### Meeting Scheduled: 7:00pm #### Meeting Opened: 7:06pm #### Previous Action items: Alex: > Push for a meeting with URC for Among Us IRL Collab - not done > Make a link tree - done > Talk to Gary about Trouble in Terrorist Town UCC server - done > Pick up temporary standing lamp from Grace - not done > Think about new server rules, aiming for a draft by end of year - ongoing Alex, Jasmine & Jimmy: > Create social responsibilities door manual update - ongoing Anthony: > Full fleet maintance & upgrades after exams - ongoing > Check with QUT Max about possible QUT Valorant Tournament status - done > Edit and put out the tech group form for start of 2025 - done > Add Channel for FreeStuff Bot - done Jasmine: > Purchase door sensor items - ongoing Install door sensor - ongoing Make new games roles for the server - done Follow up maintance about ceiling lights - ongoing Confirm timing with Alex about Sem 1 Planning Session timing - done Jasmine & Kimi: > Make current committee members post/poster - ongoing Jasmine & Julian: > Assemble cubby shelf for clubroom - done by Jasmine & Mani (thanks Mani) Kimi: > Make & Post ‘What’s On’ Graphic - done Ask people about interest for a Valorant competitive watch party - not done Make belated Quiz Night post on instagram/facebook post of with some favourite photos, post this week - ongoing Adam: > Ask UWAnime for exact tentative date - done Talk to Naveen for more details on Unify app - not done Adam & James: > Inform other UnCharity Vigil subcommittee that you are our reps - done James & Jimmy: > Learn how the clubroom PC system works from Anthony - not done > make a plan of what channels to prune & any to add from the server analytics provided by Discord - done Mikey: > Install Ryzen 7 into Scraggy - done (by Gary, Thanks Gary) Everyone: > Respond to Kimi about the Meet Committee Post ASAP - ongoing ##### Motions Passed via Circular: | Circular Motion: Approve purchase of 2 x thermal paste for $20 ($10 each) | -- Moved by: Alex Seconded by: Anthony Outcome: Passed, unanimous | Circular Motion: Sell old IKEA couch to Ari Carter for $120 | -- Moved by: Alex Seconded by: Jasmine Outcome: Passed, unanimous --- ## Individual Reports ### President (Alex) * Attended Arcane night * Spoke to Gary about TTT * Made Linktree * Dropped thermal paste in clubroom * Helped Gary install new CPU * Donated teemo hat and hollow knight plushie ### Vice-President (Anthony) * Did markets update for Cam hall minecraft server * Adding free stuff bot * Got information back for Valorant varsity * Forming team right now * Approached by Pikarito about joint team, GnU tourney and Uni vs Uni scrim again ### Secretary (Jasmine) * Built Bag Cubby Shelf with Mani and Ash (Thank you besties) * Went to Arcane screening * Posted Girls Server announcement about 'new' complaints & feedback form * Went to Among Us Night & Lethal Company Night * Called Guild Finance about our ERF * Called UWA Maintance about Lights * Organised a time with Gary to install Door sensor ### Treasurer (Geoff) * Haven't heard back from Nic about Sem 2 reports yet * Going to be working full time until start of Uni so not picking up too many responsibilities until then * Otherwise nothing to report ### Social Media Manager (Kimi) * made weekly graphic * Winter spoke to a couple ppl for QUT valo and brisbane tourney (some radiants r willing to play for QUT but unavailable for bris) ### OCMs (Adam, Elijah, Jimmy, James, Julian, Mikey) #### Adam * Talked to UWAnime about the collab in Semester 1 * Joined Uncharity Vigil subcom with James #### Elijah * Nothing to report #### Jimmy * Partially hosted Lethal Company night with Julian * Helped set up the LED lights by finding a battery for the remote. Will ideally test it tomorrow on the 18th. * Been setting up a big, heavily configurated modpack for future Lethal Company nights * Worked on channel rework w/James #### James * Joined Uncharity Vigil subcom with Adam * Worked on channel rework w/Jimmy #### Julian * Ran Lethal company night with Jimmy * Brought in more room decor * Trying to foster an SF6 community within the club, but we'll see where it goes #### Mikey * Hosted Party Games night --- ## Club Finances Report * Netsuite Account: $1810.75 * Westpac Account: $1716.32 --- ## Events ### Inhouses / Games Nights #### Previous ##### Tuesday 12th November, 7pm * Game: Among Us * Coordinator: Mikey * Turnout: 10 - 12 * Notes: ran as usual ##### Wednesday 13th of November, 8pm * Game: League of Legends * Coordinator: Pikarito * Turnout: usual * Notes: ran as usual ##### Thursday 14th of November, 7pm * Game: Lethal Company * Coordinator: Julian * Turnout: 4-6 * Notes: ran well #### Upcoming ##### Tuesday 19th November, 7pm * Game: Project Winter * Coordinator: James, Mikey & Jimmy ##### Wednesday 20th of November, 8pm * Game: League of Legends * Coordinator: Pikarito ##### Thursday 21st of November, 7pm * Game: Lethal Company * Coordinator: Jimmy ##### Friday 22nd of November, 7pm * Game: Minecraft Hypixel Night * Coordinator: Mikey #### Future Plans/Ideas ##### League of Legends, for below gold/plat elo * Tentative Time: Holidays/Early Sem 1 * worth reviving rifts champ bot * Someone reach out to Blair to ask questions on this > Anthony: reach out to Blair about Github for Rifts Champ Discord Bot ##### Valorant, tournament * Anthony approached by RESPAWN (Tournament organisers that are separate from QT Sport) * They have social tournament (Brisbane Tournament) on 22nd * Missing 2 person, need to ask for ascendant and above (1 team member and 1 sub) * There should be some kinda of official event (Riot endorsed) next Semester, however, unsure what that is > Anthony & Kimi: Announcement asking for ascendant and above Valorant players ##### Trouble in Terrorist Town (TTT) * We can launch this TTT server at pretty much anytime * We need to pick a set of mods to use * we will likely model of the Yogscast one * Likely, Early-Mid December ##### League of Legends for Fun Games Nights * We've had repeated feedback that current league inhouses are very competitive and scare off others who are not competitive * Think that there can be a second for fun league night as a solution * Could run this on mondays after arcane screening finishes * There a few low rank people that join current inhouses but there isn't enough people to fill a full second lobby so lower ranked people are mixed with higher ranked people which can feel unfair and cause people to not enjoy the experience for various reasons * However, some of us believe this is likely a cultural issue not a rank issue, as the current inhouses are competitive regardless of people's rank * * Would have casual / for fun in the event title * This would set the expectation that this is a casual / for fun space * Allow for the event coordinator to 'enforce' this expectation by reminding people that it is a non competitive event and if someone gets competitive can tell them to stop, or perhaps suggest they take a break for 1 game to cool off ##### Overwatch * People would like to continue Lethal Company weekly at the moment so Thursday is no longer available for Overwatch fortnightly :sob: * We will see how the next Lethal Company goes and then decide if it will stay weekly or return to fortnightly * Weekends are not great for turn out for events so preferably would not run Overwatch on Saturdays, or Sundays * Lethal Company and Among Us nights people overlap so we likely want more diversity in our games nights so we are reaching as many members as possible * Can consider changing Lethal Company to Among Us timeslot in future as we may be pausing Among Us Nights * We will aim to start Overwatch inhouses by at least semester 1 next year so it is running for our new members ##### Among Us Night Pause * Among Us nights are currently being a little too competitive * Some people have left early and given feedback about being repeatedly talked over * Jimmy & James want to run Project Winter * Can use this event as a restbite from Among Us games nights * Will not have as much of a problem of people talking over one another as it uses only proximity chat * Maybe run on Tuesday or Saturday * If there are more than 8 people, will need to split into two lobbies ##### League Inter Uni Scrim * Pikarito has approached us about an inter uni league scrim * This will help start recruitment for QT ##### Joint Team for QT * Current QT 2024 rule book allows for joint teams * We think Esports teams are possibly best when they are in within the same university as it builds camaraderie * Pathfinder team (woman's team) may need a collaboration because Curtin and UWAES do not have enough interest/numbers by themselves * We are open to collaborating for lower level teams as we don't always have enough interest to form multiple teams * We are also open to collaborating for pathfinder teams as we also don't often have enough interest to form a team * We can put off this Joint Teams depending on what our talent pool is after O-day Geoff arrives 7:43 pm ### Other Events #### Quiz Night Sem 1 2025 * Tentative Time: Week 4 Sem 1 2025 * Meeting to be help within the week * Likely 4pm Thursday > Quiz Night Editors: Fill in when2meet for meeting ### Collaborations #### UniSFA x UWAEsports Arcane Screening Collab * Time: Mondays, 6pm - 8 pm * 11th November: Season 2 Act 1 (Holidays week 1) (Arcane season 2 releases **9th Nov**) * 18th November: Season 2 Act 2 (Holidays week 2) * 25th November: Season 2 Act 3 (Holidays week 3) * Note: UCC x Unigames x UniSFA joint camp is this week * Ezone 210 is a decent venue * sound isn't as good but is much more accessible #### Cameron Hall Minecraft Server - SMP * Server is running well * SMP seems to be running better than factions * Market update out (inflation incoming (maybe)) #### Smash Perth Tournament 2 * Tentative Time: December / Jan * This is a collaboration with Smash Perth * Still waiting on exact date #### UnCharity Vigil * Tentative Time: Late Jan/Early Feb * Subcom reps (Adam & James) have joined the server * Still waiting for all other subcom reps to join #### Among Us IRL 2025 - Collab with URC * Tentative Time: Semester 1 2025 * no updates #### UWAnime x UWA Esports Smash Tournament Collab * Tentative Time: Semester 1 Thursday, Week 7 2025 * Thursday week 7 has been locked in * Elijah & Adam are our 'reps' for this event --- ## Clubroom Items ### Machine Reports * Scraggy has the Ryzen 7 CPU in it now (Thanks Gary) * old Ryzen 3 CPU is in a box now (we should try sell it) * A list of all the PC components are in Tech Handbook * We should make our own components graphics for the PCs * Similar to what UCC PCs have ### Other Items #### Cubby Storage * Built by Jasmine and Mani on Monday (Thanks Mani) #### Ceiling lights * Jasmine called Maintence, they did not pick up, she left a message * Jasmine will email them * Realisticly this may only happen next year as Uni works are slowing down for the end of year shutdown period > Jasmine: Email Maintence about lights #### Door sensor * 3/4 items have been purchased * Jasmine set a time with Gary to install it this Thursday (Thanks Gary) --- ## Closed Section --- ## General Business ### Guild Affairs * Still don't have the physical award from Guild * Jasmine followed up and ERF has been approved by Finance but is stuck in SOC currently, Jasmine hasn't contacted SOC yet * Geoff not heard back about Sem 2 grants yet > Jasmine: Contact SOC about ERF ### Approval of Bulk Purchase * Kimi bought Coke for us from Costco | Motion: Reimburse Kimi for 36 Coke, $33.99 | -- Moved by: Alex Seconded by: Geoff Outcome: passed, unanimously * We need paper towels > Alex: Purchase big pack of paper towels * We have batteries * We need tissues * We can consider getting a few packs of baby wipes * Shouldn't be needed if we have paper towel and spray * May not use a huge amount of them, therefore likely not worth bulk buying * Kimi wants to donate a few that they will not use, we accept * Possibly consider getting different drink options later * this is limited by our small fridge as we can only fit a few drinks so if we have more variety there will not be many of each drink at one time ### Busy Bee (Clubroom Cleanup) * We can wait for next Cam Hall Busy Bee, as long as it's before Semester 1 (it likely will be) * People have started putting controllers in the box which is helpful for keeping the clubroom tidier * There is a lot of items around that need to decide if we keep, put in the locker, or throw away ### Advertising & Social Media #### Meet the Committee Post/Poster * Everyone on committee needs to reply to Kimi * Photo can wait a little longer * Decided to post morning of O-Day ### Door Manual Update: Social Responsibilities * Tentative Release: Early 2025 * no updates > Jasmine: Make google doc to start brainstorming ideas of Door Manual Update ### IRL Sem 1 Planning Session * Confirmed Date: Sunday 16th of February 2025 * Start at 10am, will last a few hours and then go get lunch together afterwards ### Update of Our Website * Our website is outdated * Technical and Design need updating * Technical side is the automatic publishing minutes * Mikey has expressed interest in technical side * Geoff, Jasmine & Kimi can help * It is a google website > Geoff, Jasmine, Kimi & Mikey: discuss website update in a thread discussion Adam leaves 8:13pm ### Discord Server #### Channels update * Tentative Date: March 2025 * Based on chat usage data we are considering the following: * Archive: Rainbow 6, Various Minecraft channels (Quest-Book submissions) * These channels are rarely used * We think we should add just a minecraft general to replace the various minecraft channels * Possibly Archive: CSGO, Battle-Royale, Moba-general * These are huge areas but are not being used * All discussion in moba-general are league so we should archive Moba-general * Move LFG into gaming section * Doesn't make sense for it to be in the general section * We will: * Archive rainbow 8, & various niche minecraft channels * Add minecraft-general channel * We will keep CS2 and Battle-Royale channels for now * Archive Moba-General * Move LFG channel into gaming category #### Updating Server Rules * Tentative Release: March 2025 * no updates, Alex will work on in December #### Hole/Gap in Clubroom * Needs patching up * Geoff will figure this out and then put a plan together for us > Geoff: figure out how to plug the hole in the wall #### Holidays Bi-Weekly Meetings * Consensus is everyone wants bi-weekly meetings * Skipping next week, therefore next meeting will be on the 1st of December * Standard business can still happen in the discord #### New PC * Anthony notes that Jasper may be donating another PC for virtualisation --- #### Meeting Closed: 8:23pm ## Action Items Alex: > Push for a meeting with URC for Among Us IRL Collab > Pick up temporary standing lamp from Grace > Think about new server rules, aiming for a draft by end of year > Purchase big pack of paper towels Alex, Jasmine & Jimmy: > Create social responsibilities door manual update Anthony: > Full fleet maintance & upgrades after exams Anthony & Kimi: > Announcement asking for ascendant and above Valorant players Jasmine: > Purchase door sensor items > Install door sensor > Follow up maintance about ceiling lights > Email Maintence about lights > Contact SOC about ERF > Make google doc to start brainstorming ideas of Door Manual Update Geoff, Jasmine, Kimi & Mikey: > Discuss website update in a thread discussion Jasmine & Kimi: > Make current committee members post/poster Geoff: > figure out how to plug the hole in the wall Kimi: > Ask people about interest for a Valorant competitive watch party > Make belated Quiz Night post on instagram/facebook post of with some favourite photos, post this week Adam: > Talk to Naveen for more details on Unify app - not done James & Jimmy: > Learn how the clubroom PC system works from Anthony Quiz Night Editors: > Fill in when2meet for meeting Everyone: > Respond to Kimi about the Meet Committee Post ASAP