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# UWA Esports Committee Meeting Minutes 2025-02-20 -------------------------------------------------------------------------------- #### Attending: Kimi, James, Anthony, Alex, Jasmine, Julian, Elijah, Jimmy #### Apologies: Adam, Mikey, Geoff #### Absent: #### Chair: Alex #### Minute Taker: Jasmine #### Location: Online #### Meeting Scheduled: 4:00pm #### Meeting Opened: 4:06pm #### Previous Action items: Alex: > Attend Unigames meeting on Tuesday to pitch Megagame Collab idea - not done Alex, Jasmine & Jimmy: > Create social responsibilities door manual update - ongoing > Organise who is writing what for the Door Manual Update - ongoing Alex, Jasmine & Kimi: > work on fresher flyers and website page - basically done Anthony: > Publish documentation on how to manage fleet and add computers to the domain - ongoing > Organise League team for PlayAid - done > Email UWA Sport about advertising league of legends team - done > When close time is announced, make Australian Intervarsity Valorant Tournament sign up - ongoing > Make a pro server for PlayAid Social - done > Work on a competitive teams poster for O-Day - ongoing > Look for possible options for Clubroom Posters for us to discuss - done by Adam Anthony, Julian & James: > Organise Overwatch team for PlayAid - not enough sign up Geoff: > make a budget for the Gap in Clubroom around start of semester - not present Jasmine & Kimi: > Make current committee members post/poster - done > Organise timing & details for gender-diverse brunch - done > Prepare possible mouse pad to sell to club for Minthara - not relevant Kimi: > Work on O-Day Flyer - done James & Jimmy: > Learn how the clubroom PC system works from Anthony - not done Mikey: > Work on door sensor integration into discord bot - not present Everyone: > Respond to Kimi about the Meet Committee Post ASAP - done! ##### Motions Passed via Circular: --- ## Individual Reports ### President (Alex) * Made Quiz Night humanitix page * Helped make some marketing materials * Updated website fresher guide / other pages * Did some stuff (genuinely cant remember) ### Vice-President (Anthony) * Arranged meeting with Ben from UWA Sport for competitive discussion * Organised team for PlayAid * Made pro server * Doing pro team recruitment propaganda ### Secretary (Jasmine) * I made flyers to hand out on o-day (general one & brunch one) * carried up a lot of redbull into the clubroom (I hate cardio) ### Treasurer (Geoff) * no report given ### Social Media Manager (Kimi) * made posters * too much canva i couldnt keep track * send help ### OCMs (Adam, Elijah, Jimmy, James, Julian, Mikey) #### Adam * Selected new posters for clubroom * Did the print order for posters, stickers and flyers * Assisted at Smash Collab * Cried at the thought of having to re-enter uni #### Elijah * Assisted at smash collab #### Jimmy * Involved in the Valorant PlayAid tournament #### James * Wrote Quiz Night Questions * Touched grass #### Julian * no report given #### Mikey * no report given --- ## Club Finances Report * Netsuite Account: $3,874.71 * Westpac Account: $826.19 ### Outstanding Reimbursements * Jasmine for Coke & Kirk's drinks * Alex for various prizes from Korea * has been partially been reimbursed --- ## Events ### Inhouses / Games Nights #### Previous * no updates #### Upcoming ##### Thursday, 20th of February, 7pm * Game: Marvel Rivals * Coordinator(s): James & Julian * Notes: * Announcement to be done tonight ##### Monday, 24th of February, 4pm * Game: Team Fight Tactics (TFT) * Coordinator(s): Jasmine * In **clubroom** ##### Monday, 24th of February, 7pm * Game: Valorant * Coordinator(s): Jimmy & Kimi * Partially in **clubroom** * Jimmy will be in clubroom ##### Wednesday, 26th of February, 7pm * Game: Casual League of Legends * Coordinator(s): Anthony & Jasmine * Notes: * Post announcement after o-day * we should do 1 goofy game mode maybe #### Future Plans/Ideas ##### League of Legends, for below gold/plat elo Tentative Time: Holidays/Early Sem 1 Start Organising: After O-Day, using O-Day to gauge interest * no updates ##### Gary's Mod Night w/ UCC Tentative Time: Week 1 Tuesday, 7pm * is happening Tuesday after fresher welcome!!! > Alex: announcement for Gary's Mod Night #### Major Tournaments * We will not discuss Esports this meeting for brevety as we are having a discussion with UWA Sport on Monday ### Other Events #### Upcoming ##### O-Day Date: Friday 21st February 2025 * People have be assigned tasks for set up * Switch setup * Jimmy & Elijah * Monitor/TV * Julian (has one to bring from home) * Home Switch controllers * We want people to be able to play at the stall and in the clubroom * Everyone who has a controller bring a controller * Bring Home Switch * Elijah * Prints for clubroom & printing * in box in locker * has been done by Adam * Bring Pinboard * Alex * Bring Banner * Alex * Bring Stickers * in box in locker * Alex * Bring Pictures of old events * Anthony has made a folder of pictures but they have not been printed so uniprint won't be fast enough * Jasmine will print and bring them * Bring Eskis * Jasmine x2 Eskis * Alex x1 Eski * Adam x1 Eski * Bring Chairs * Jasmine, Jimmy, & Kimi * Extention Cord * We have one, can also borrow one from UCC * Kimi & Jasmine also have one they can bring in * Unigames has people out talking to people and then direct them to sign up * We only have 2 tables, one being for smash and other for sign up currently * Julian has a 3rd table they can bring so that we can have a yap table, a sign up table, and a smash bros playing table * We need a map to the clubroom & hopefully record a basic video of how to get there * to add to fresher guide * Alex will add everyone to the square who doesn't already have it tonight ##### Sem 1 Week 1 - 2 Events ###### Fresher Welcome Tentative Time: 4pm, Tuesday 25th of Feb @ Ezone Social Events: Icebreaker bingo, group walkover to clubroom at the end * We'll do a short catch up about this 4pm Sunday ###### Gals, Gays, & Genders Brunch Tentative Time: 11am, 27th of Feb @ Hackett Cafe * EMP submitted and approved * Flyers are ready for o-day * Jasmine & Kimi to organise the food for the event * Subway cookie platter & Costco sushi platter are the current plan #### Future Plans/Ideas ###### Week 2 Schedule * Thursday 27th: * 7pm: Marvel Rivals * Monday 3rd: * 4pm: TFT in the clubroom w/ Jasmine * 7pm: Valorant w/ Jimmy & Kimi * Tuesday 4th: * 12pm: Smash Bros Ultimate Round Robin w/ Adam & Elijah * 7pm: Lethal Company w/ Jimmy * Wednesday 5th: * 7pm: Casual League of Legends w/ Alex & Anthony * Thursday 6th: * 7pm: Marvel Rivals w/ Julian & James ##### Quiz Night Sem 1 2025 Tentative Time: 6pm onwards, Thursday 20th March 2025 Advertising Deadline: O-Day * This is happening * Ticketing page has been made by Alex * Mention it at Fresher Welcome and after fresher welcome do a post to say thanks for coming and that the next big event we have is quiz night * questions has gonna been on the backburner cause of o-day but will hopefully be back on this soon ### Collaborations #### Smash Perth Collaboration Tournament 2 Tentative Time: Early February 9am - 5pm Tentative Location: EZONE 109-110 * This happened! * It went very well, they liked the venue and are happy to do it as a monthly tournament * We should advertise all the tournaments on the advertising materials * some people said they would have come if they knew it had smash bros melee there #### UWAnime x UWA Esports Smash Tournament Collab Tentative Time: Semester 1 Week 7 on Thursday Touch Base: first few weeks of Sem * Dylan from UWAnime said instead of a competitive style bracket like previously we could do a more casual rule set to be more inviting to freshers and also good since we have a more competitive event with Smash Perth Anthony leaves 4:37pm #### Unigames x UWA Esports Megagame Collab Tentative Time: Semester 1 holidays Touch Base: when new unigames committee settle in * no updates #### Pixel Expo * Could do a joint stall with us, UCC, and possibly Smash Perth > Alex: email Pixel Expo about having a stall --- ## Clubroom Items ### Machine Reports * Jasmine's random mousepad is comically long, so we might just get a different one * Alex has the new mouse for minthara * The 3 prints that were ordered have been put up and the Lebron poster is back up with stronger bluetack * The Xbox may be taken out as people very rarely use it, it is Geoffs so he can jsut take it home ### Other Items ### Gap in Clubroom Current Idea: 3 pieces of mdf braketed together * no updates * Geoff not here #### Door Discord Bot Deadline: Start of Sem 1 * no updates * mikey not here #### Clubroom Furniture Rearrangement, possibly make room for 5th PC Ideas: try to make room for a 5th PC, obtain bigger TV console * no updates #### Framed Posters / Misc. Decoration for clubroom * The 3 prints that were ordered have been put up and the Lebron poster is back up with stronger bluetack --- ## Closed Section > Jasmine: message people who have Sentry the Sentry role --- ## General Business ### Guild Affairs * SOCPAC Tuesday 25th * Jasmine & Alex can go * Jasmine will go Anthony rearrives 4:42pm ### Door Manual Update: Social Responsibilities Tentative Release: Early 2025 * ongoing and will take work, has kind of taken the backburner with o-day * Hopefully to be sent out in first few weeks #### Changing Name of Door & Tech Current Ideas: guard, summoner, tower, sentry & engineer, turret, * Everyone feels positively about changing it to Sentry & Engineer with no disagreement | Motion: Change Door and Tech to Sentry and Engineer respectively, and this will be changed in by-laws or documents | --- Moved by: Alex Seconded by: Julian Outcome: passed, unanimously #### Fresher Webpage / Flyer * This is done & looks good #### 2025 Membership Stickers * This has been done and looks good ### Redbull Sponsorship * We have redbull now!!!!!!!!! * Alex spoke to Basil today * Gaming Lounge with the Guild is alive!! * and they are willing to put it in the second floor of the ref, the ball has been passed to the University now, so hopefully will be up Sem 2 or * The intention is to have our club run and staff it * Basil is keen to work with us in anyway possible * Any redbull that we need * Potential prizes for Quiz Night (maybe peripherals) * URC has the ability to make a keyboard that is UWA Esports and Redbull themed * Potentially sponser jerseys for esports team * We will run out of redbull if we continue giving out redbull to members for free * We could change it to once a week and have an honor system * people seem ok with this * Know that we have redbulls we can't put other drinks in the redbul fridge so will maybe consider buying another fridge for the clubroom * Facebook messaging Basil is the best way to contact him ### Advertising & Social Media #### Meet the Committee Post/Poster Tentative Release: Morning of Oday * This is all good * Kimi asks for everyone to edit their own to check they are ok Julian leaves 4:55pm Adam arrives 4:55pm > everyone: edit your meet the committee post #### Announcement for O-day * do discord announcement on the morning of O-Day with a link to insta meet the committee post as well as a picture of the stall and saying to come see us * do insta story also having picture of our stall and saying to come see us Julian rearrives 4:56pm ### Next Meeting Date / IRL Meeting * 9am on Thursday **in person**!! --- #### Meeting Closed: 4:57pm ## Action Items Alex: > Attend Unigames meeting on Tuesday to pitch Megagame Collab idea > announcement for Gary's Mod Night > email Pixel Expo about having a stall Alex, Jasmine & Jimmy: > Create social responsibilities door manual update > Organise who is writing what for the Door Manual Update Anthony: > Publish documentation on how to manage fleet and add computers to the domain > When close time is announced, make Australian Intervarsity Valorant Tournament sign up > Work on a competitive teams poster for O-Day Jasmine: > message people who have Sentry the Sentry role Geoff: > make a budget for the Gap in Clubroom around start of semester James & Jimmy: > Learn how the clubroom PC system works from Anthony Mikey: > Work on door sensor integration into discord bot Everyone: > edit your meet the committee post ![Teemo](https://hackmd.io/_uploads/BySPhn2RA.jpg)