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UWA Esports Committee Meeting Minutes 2025-02-02


Attending: Jasmine, Adam, James, Anthony, Jimmy, Julian, Elijah, Alex, Geoff

Apologies: Mikey

Absent: Kimi

Chair: Alex / Anthony

Minute Taker: Jasmine

Location: Online

Meeting Scheduled: 3:00pm

Meeting Opened: 3:12pm

Previous Action items:

Alex:

Attend Unigames meeting on Tuesday to pitch Megagame Collab idea - not done

Alex, Jasmine & Jimmy:

Create social responsibilities door manual update - ongoing
Organise who is writing what for the Door Manual Update - ongoing

Anthony:

Publish documentation on how to manage fleet and add computers to the domain - not done
Full fleet maintance & upgrades after exams (To be done: join new computer to domain, join new server to domain, clear out storage on all PCs, check on system health) - done
join new PC to domain and config - done by Mikey :pray:
Email Redbull about continuing the sponsorship - not done

Jasmine:

Follow up maintance about ceiling lights - done
book O-Day Stall - done

Geoff:

make a budget for the Gap in Clubroom around start of semester - not done

Geoff, Jasmine, Kimi & Mikey:

Discuss website update in a thread discussion - not done

Jasmine & Kimi:

Make current committee members post/poster - ongoing

James & Jimmy:

Learn how the clubroom PC system works from Anthony - not done

James:

find and post a classic xbox controller for circular approval - done

Mikey:

Chat to Jarcus about website and bot integration - not done
Update NVIDIA drivers on all PCs - ongoing (only done on new PC)
Install Windows 11 on new PC - done

Everyone:

Respond to Kimi about the Meet Committee Post ASAP - ongoing?

Motions Passed via Circular:
Circular Motion: Approve purchase of 1 classic Xbox Controller, $75.65
Moved by: James
Seconded by: Geoff
Outcome: Passed
Cirular Motion: Approve Purchase of new aircon, $711 Appliances Online Link
Moved by: Alex
Seconded by: Jasmine
Outcome: Passed, Unanimously
Circular Motion: Buy 40 cans of Kirks Lemonade for Uncharity / Future use, $34.80 = (4 * 8.70)
Moved by: Alex
Seconded by: Jasmine
Outcome: Passed
Circular Motion: Buy 24 pack of Coke can for Uncharity / Future Use, $24.75
Moved by: Jasmine
Seconded by: James
Outcome: Passed

Individual Reports

President (Alex)

Vice-President (Anthony)

Secretary (Jasmine)

Treasurer (Geoff)

Social Media Manager (Kimi)

OCMs (Adam, Elijah, Jimmy, James, Julian, Mikey)

Adam

Elijah

Jimmy

James

Julian

Mikey


Club Finances Report

Outstanding Reimbursements


Events

Inhouses / Games Nights

Previous

Tuesday 21st of January, 7pm

Upcoming

Wednesday, 5th February, 7pm

Anthony: Write & post League of Legends announcement

Thursday, 6th of February, 7pm

James: Write & post Marvel Rivals announcement

Future Plans/Ideas

League of Legends, for below gold/plat elo

Tentative Time: Holidays/Early Sem 1

Gary’s Mod Night w/ UCC

Tentative Time: Semester 1 2025

Major Tournaments

Joint / Own Team for QUT

Teams: Div 1, Div 2, possible Div 3, possible Pathfinder

Unisports Team
ECU Tournaments

Tentative Time: end of 2025

Australia Intervarsity Valorant Tournament

Tentative Time: Late March

Playaid Social Showdown

Anthony: Ask Winter for people for a possible Valorant Team for PlayAid
Anthony: Organise League team for PlayAid
Anthony, Julian & James: Organise Overwatch team for PlayAid

Other Events

Quiz Night Sem 1 2025

Tentative Time: Week 4 Sem 1 2025
Advertising Deadline: O-Day

Alex: organise editors to meet (soon)
Jasmine: message Kimi to make Quiz Night poster, if she is busy do it instead

Sem 1 Fresher Welcome

Collaborations

Cameron Hall Minecraft Server - SMP

Smash Perth Collaboration Tournament 2

Tentative Time: Early February 9am - 5pm
Tentative Location: Ezone 210/211

Elijah: make EMP for Smash Perth event

UnCharity Vigil

Reflection of events
UnCharity Monies
Overall Reflection

Among Us IRL 2025 w/ URC

Tentative Time: Semester 1 2025

UWAnime x UWA Esports Smash Tournament Collab

Tentative Time: Semester 1 Week 7 on Thursday

Unigames x UWA Esports Megagame Collab

Tentative Time: Semester 1 holidays


Clubroom Items

Machine Reports

Other Items

Ceiling Lights

Glass Panel

Gap in Clubroom

Current Idea: 3 pieces of mdf braketed together

Door Discord Bot

Deadline: Start of Sem 1

Clubroom Furniture Rearrangement

Bigger TV Bench

Julian: check for possible TV bench in storage


Closed Section


General Business

Anthony begins chairing

Guild Affairs

Door Manual Update: Social Responsibilities

Tentative Release: Early 2025

Alex returns to chair

Door Group

Motion: Change by-law point 3 change door group expiring to 2 weeks before Guild O-Day
Moved by: Alex
Outcome: Passed but Null

Member Group

Adam leaves 4:44pm

O-Day Stall

Date: Friday 21st February 2025

Alex, Jasmine & Kimi: work on fresher flyers and website page
Kimi: look into alternative logo colours for the 2025 membership stickers

Redbull Sponsorship

Advertising & Social Media

Meet the Committee Post/Poster

Tentative Release: Morning of Oday

Update of Our Website

IRL Sem 1 Planning Session

Confirmed Date: Sunday 16th of February 2025, 10am - ~12pm

Next Meeting Date

In-person meetings


Meeting Closed : 5:05pm

Action Items

Alex:

Attend Unigames meeting on Tuesday to pitch Megagame Collab idea
organise editors to meet (soon)

Alex, Jasmine & Jimmy:

Create social responsibilities door manual update
Organise who is writing what for the Door Manual Update

Alex, Jasmine & Kimi:

work on fresher flyers and website page

Anthony:

Publish documentation on how to manage fleet and add computers to the domain
Email Redbull about continuing the sponsorship
Write & post League of Legends announcement
Ask Winter for people for a possible Valorant Team for PlayAid
Organise League team for PlayAid

Anthony, Julian & James:

Organise Overwatch team for PlayAid

Jasmine:

message Kimi to make Quiz Night poster, if she is busy do it instead

Geoff:

make a budget for the Gap in Clubroom around start of semester

Geoff, Jasmine, Kimi & Mikey:

Discuss website update in a thread discussion

Jasmine & Kimi:

Make current committee members post/poster

Elijah:

make EMP for Smash Perth event

James & Jimmy:

Learn how the clubroom PC system works from Anthony

James:

Write & post Marvel Rivals announcement

Julian:

check for possible TV bench in storage

Kimi:

look into alternative logo colours for the 2025 membership stickers

Mikey:

Chat to Jarcus about website and bot integration
Update NVIDIA drivers on all PCs other than Minthara

Everyone:

Respond to Kimi about the Meet Committee Post ASAP

Teemo