UWA Esports Committee Meeting Minutes 2025-04-03

Attending: Jasmine, Adam, Anthony, Elijah, Mikey (online), Jimmy (online), Kimi (online), James (late)

Apologies: Alex, Geoff

Absent: Julian

Chair: Anthony

Minute Taker: Jasmine

Location: UWA Esports Clubroom

Meeting Scheduled: 9:00am

Meeting Opened: 9:05am

Previous Action items:

Alex:

Attend Unigames meeting to pitch Megagame Collab idea soon after Quiz Night - not present
find clubroom mouse amazon invoice - done
contact UCC about if they are interested in joining us for Pixel Expo - ongoing

Alex, Jasmine & Jimmy:

Create social responsibilities door manual update - ongoing

Anthony:

make clear signs to tell people not to shutdown PCs & why - done
contact Murdoch about Marvel Rivals weekly scrims - done

Jasmine:

find subway cookie platter invoice - ongoing
work out the details for how the build battle server will work & communicate this to ALVA - ongoing
follow up with Avesta again in a couple weeks about itgirls Dress To Impress Collab - ongoing (now talking to President)
contact sentry approvals - done

Geoff:

circular motion specific wall mount for TV - not present
look into Square on PC again - not present
check with Tenancy/Guild if drilling into wall for TV mount is safe/ok - not present

Kimi:

make UWAnime x UWAES Smash Collab Graphic - done
make a meet the committee poster draft - not done
make weekly schedule post to post on Sunday - done

Adam:

make a draft Code of Conduct - ongoing

Motions Passed via Circular:

nothing

Individual Reports

President (Alex)

Various Quiz Night
Briefly raised idea of Pixel Expo Collab w/UCC
- Need to press further as didn’t get much of response in their committee channel
Over next month or so I shall be quite busy with work so may be slightly harder to contact (will still do my best to do pressing club stuff though)
Did some thinking about 5th PC
- Will bring my dad’s old PC in and we can scavenge for parts
Booked Late Registration venue (after being reminded)

Vice-President (Anthony)

Arranged scrims with Murdoch
replied to some club emails

Secretary (Jasmine)

Quiz Nighted, did lots for that (printed & laminated trivia champs, guilotined quiz answer papers, finalised slides, helped run event)
went to Editors meeting
scheduled a time to sentry train Charlotte
helped run among us/party games night on Tuesday

Treasurer (Geoff)

not present, no report given

attended quiz night yayy
attended club carnival
made weekly schedule
made uwanime collab
hosted valo inhouses

OCMs (Adam, Elijah, Jimmy, James, Julian, Mikey)

Adam

Attended Quiz Night and got extremely quizzical
In the process of writing up a Code of Conduct
Attended Club Carnival
First person who entered the Esports Hall of Fame (wilddd)

Elijah

Assisted at Quiz Night
Submitted EMP for Late Registration

Jimmy

Hosted Siege night and Valorant night with Kimi
Helped host the club stall for Club Carnival
Attended quiz night

James

hosted Curtin + UWA rivals
Rivals esports team shenanigans
Minecraft event work TBA

Julian

not present, no report given

Mikey

Hosted Among Us Night
Fixed and integrated door sensor bot
Been planning Minecraft event w James details TBA

Club Finances Report

Netsuite Account: $3874.71
Westpac Account: $1733.20

Outstanding Reimbursements

Jasmine for brunch subway cookie platter
- Jas needs to find invoice (“woopsies pt. 2” - Jas)
  - Prob need to contact Subway
Alex for clubroom mouse
- Alex needs to send invoice
  - He did this and has reimbursed himself
Alex for fresher welcome drinks
- Alex needs to send invoice
  - He did this and has reimbursed himself
Adam for Quiz Night Prizes - done
Adam for Quiz Night Printing
- Adam has partially been reimbursed
James for USB c cable
- receipt is sent, unsure if reimbursed
Uncharity Vigil proceeds to us from other club/s

Events

Inhouses / Games Nights

Saturday 29th of March, 6pm

Game: Rainbow Six Siege
- Coordinator(s): Jimmy
- Turnout: ~4
- Notes:
  - There weren’t many people
  - Probably won’t run until Seige X releases

Sunday, 30th of March, 7pm w/ CGES

James joins 9:11am

Game: Marvel Rivels
- Coordinator(s): James & Julian & CGES
- Turnout: 10-12
- Notes:
  - Jasmine says it ran well but there were only 2 curtin people there, so wasn’t really a Curtin v UWA
  - Anthony asks about the return of Overwatch 2 as some members have been asking
    - Jasmine suggests maybe trying monthly or something as we are unsure of turnout for this
    - James says they think it would be minimum of ~8 people so could be good
      - Adam says we can prob get Curtin people too
  - James says Marvel Rivals is generally not getting enough people so he suggests cancelling going forward and instead hosting it more irregularly (like monthly, or fortnightly)

Monday, 31st of March, 7pm

Game: Valorant
- Coordinator(s): Kimi (& Adam if needed)
- Turnout: ~15
- Notes:
  - Kimi says it’s a weird place when you can’t do 2 lobbys but it’s too many for 1 lobby
    - Anthony says it may be that people are locking if for uni that’s why less attendance

Tuesday, 1st of April, 7pm

Game: Among Us
- Coordinator(s): James & Jasmine (was Mikey & Jasmine)
- Turnout: ~15
- Notes:
  - Decent night of Among Us
  - Went on for a few hours
  - Good Turnout

Wednesday, 2nd of April, 8pm

Game: League of Legends
- Coordinator(s): Anthony
- Turnout: ~10
- Notes:
  - Ran 2 games
  - Anthony says the balancing wasn’t great but it was alright and overall people enjoyed it anyway

Upcoming

Saturday 5th of April, 6pm

Game: Rainbow Six Siege
- Coordinator(s): Jimmy
- Notes:
  - Still we run this week but may not run next week

Monday 7th of April, 7pm

Game: Valorant
- Coordinator(s): Kimi & Jimmy

Tuesday, 8th of April, 6pm

Game: Among us
- Coordinator(s): Mikey & James
- Notes:
  - Could consider playing REPO instead of Among Us but will run Among us again this week

Wednesday 9th of April, 7pm

Game: TFT
- Coordinator(s): Jasmine
- Notes:
  - Jasmine suggests playing TFT instead as League is fortnightly now
  - Anthony says normal start time (8pm), but Jasmine says they want to do 7pm, Anthony says that’s fine

Thursday 10th of April, n/a

We won’t be running Marvel Rivals, so Jasmine asks if we want to run something else.
Anthony says they could maybe can get the Cobblemon server up for Thursday for lauch
- Jasmine says to not advertise it at the moment but can advertise the day before and have a ‘lauch party’ call

Weekly schedule post

Kimi to make and post this
Jasmine says we can start organising the minutes by week n, week n+1 instead of previous and upcoming

Kimi: make weekly schedule post to post on Sunday

Future Plans/Ideas

Games Night Suggestions: Siege/Fortnite/BTD6/Minecraft/Among Us/Rocket League/TFT/CS2/Halo

Current Plan(s): Minecraft (likely on Saturdays), Minecraft Champions (late April)

no updates

Major Tournaments

Australia Intervarsity Valorant Tournament

Time: Every Monday at 6pm AEST (4pm AWST)

Team blue is out
Team gold won their last game and have 3 games left
- so they will need to win all 3 games left to stay in
- Anthony says we may need to reschedule the next game to ensure all the main roster can play

AEL

Teams (Times): Marvel Rivals (Tues 5pm AWST), Rocket League (Wed 5pm AWST), Counter Strike 2 (Thur 5pm AWST)

Rocket League team
- “look we’re at the bottom, but that means the only way we can go is up” - Elijah
Marvel Rivals team
- are 0-2
CS2
- The first match they had to forfeit (cause they didn’t let them reschedule, as it overlapped with Quiz Night)

Other Events

Quiz Night Sem 1 2025

Time: 6pm - 10pm, Thursday 27th March 2025
Location: Ezone North 109-111

It ran, it happened
We have not had a recap meeting
Anthony says we should organise one
- Everyone agrees

Undelegated: schedule a Quiz Night Sem 1 2025 recap/reflection meeting

Club Carnival

Time: Tuesday, 1/04 at 12pm-2pm

Ran well and we got a few sign ups, unfortately the power did not work for the smash setup but that’s ok

Collaborations

UWAnime x UWA Esports Smash Tournament Collab

Tentative Time: Semester 1 Week 7 on Friday
Tentative Plan: relaxed Smash tournament, players choose a rule set (we have competitive with Perth Smash)

UWAnime said they have doen the EMP and room booking
The announcement and graphic are done by us
Only need to finalise the rule sets and set them up on all of the switches to prepare

ALVA x UWA Esports Minecraft Server/Event Collab

Tentative Time: 18th of April, 6pm on our Discord
Tentative Plan: use a plugin for a build battle to host on our minecraft server

not many updates
Jasmine asks if someone can set up a minecraft server for her to try plug ins
- Anthony says he can

Unigames x UWA Esports Megagame Collab

Tentative Time: Semester 1 holidays
Touch Base: when new unigames committee settles in & after Quiz Night

no updates

Cobblemon w/ Curtin Games and Esports (CGES)

Anthony says he needs to get around to doing this as he’s been swamped with assignments but will try to get it up for Wednesday next week

itgirls Dress To Impress Collab

Jasmine is still talking to the president about this to confirm details, and they say they

Late Registration

Details: April 5th, Ezone North 109-110

Elijah needs to post an announcement
- Can combine this announcement with the UWAnime collab to make 1 big Smash Bros announcement
EMP approved and room booked
Anthony offers to take photos, Elijah says that’s a good idea

UWAES x UCC Rock Band Collab

no updates

Charity Vigil

Tentative Time: May 2nd-3rd
Tentative Events: Task Master (joint), The Chase (joint), Smash Tournament, TFT Tournament, CS2 Tournament (with UCC), Wii Sports
Tentative Charity: Circle Green

both reps (Geoff & Alex) aren’t here so no updates
we are unsure if they are pushing it back further due to election or not

Bubbletea Society

Tentative Time: Semester 2, August
Tentative Plan: retro gaming themed bubble tea event in Ezone Social

no updates, still ages away

Pixel Expo

Date: 13-14th of September
Tentative Plan: possible joint stall with UCC or Smash Perth

Alex’s report says he contacted UCC but didn’t get much of a response
- Anthony says he can bother Gary about it today
Anthony says we need to make a presentation plan for what we’ll do on the day, it’s far away so we can probably do this over winter break

Clubroom Items

Machine Reports

everything is running fine
Anthony says he still needs to get the M.2 adapter but will probably get it next week

Other Items

Gap in Clubroom

Current Idea: nothing or sound isolation foam
Approved Budget: $20

no updates (Geoff not here)

TVs wall mounting

no updates (Geoff not here)

Square on a PC

no updates (Geoff not here)

Closed Section

moved into close section 9:40am
moved out of close section 9:50am

Jasmine: contact sentry approvals

General Business

Guild Affairs

Tenancy Inspection
- Is upcoming, on the 15th of April Tuesday
  - Anthony can be tehre
- Cameron Hall Busy Bee is scheduled to be on the 12th of April
  - was scheduled by Unigames, UniSFA, UCC but now we are invited

Jasmine: put out an announcement for Cameron Hall Busy Bee for Sentry members

Tentative Release: Early 2025, after Quiz Night

no updates

Code of Conduct

Adam says there is a draft on the google drive for committee to look at now

Meet the committee poster

no updates
Anthony asks when Kimi can finish it
- Kimi says after their Essay that is due soon

LUMIN

We have been reached out by LUMIN via email
They want to collaborate potentially through events and possible sponsorship
They are based in Sydney and they want us to advertise them in exchange for giving us prizes etc.
Anthony says they have an app that works and other groups have been
Some ask about the credibility of this organisation, Anthony says they seem legit to him
Anthony suggests to put on hold for now to wait for Geoff and Alex, everyone else agrees

Possible inter UWA tournaments

Murdoch Invitationals fell through cause no one wanted to pay the entry fee
Anthony says if we get Murdoch and UWA sport to run out own inter UWA tournament
- This could become part of the uni nationals
- Anthony says he will talk to Ben from UWA sport to see what they think
- Jasmine says this sounds like a lot of work, Anthony says yes but the Murdoch team and UWA Sport help it should be able to help and the entry fee was so high due to costs (venue, staff etc.) and them not being sponsored, we could try to get redbull to help with this (sponsor the event) and use their Esports stadium in Vic Park

Switch 2

Adam raises getting a switch 2 while laughing
Anthony asks if this is serious
Elijah and Adam say kinda serious but to wait for reviews and such to come in about it first before seriously discussing

Next Meeting Date

9am next Thursday

Meeting Closed: 10:01am

Action Items