# UWA Esports Committee Meeting Minutes 2024-12-15 -------------------------------------------------------------------------------- #### Attending: Kimi, James DF, Geoff, Alex, Jimmy, Elijah, Mikey, Adam, Anthony (late) #### Apologies: Jasmine, Julian #### Absent: #### Chair: Alex #### Minute Taker: James DF #### Location: Online #### Meeting Scheduled: 7:00pm #### Meeting Opened: 7:10pm #### Previous Action items: Alex: > Pick up temporary standing lamp from Grace - not done > Think about new server rules, aiming for a draft by end of year - ongoing > sort out specific mods list for TTT - done > Submit booking for Ezone 210/211 for Smash Perth Collaboration Tournament 2 - N/A > Attend Unigames meeting on Tuesday to pitch Megagame Collab idea - not done Alex, Jasmine & Jimmy: > Create social responsibilities door manual update - ongoing Anthony: > Full fleet maintance & upgrades after exams >>- To be done: Join new computer to domain, join new server to domain, clear out storage on all PCs, check on system health - not done Jasmine: > Follow up maintance about ceiling lights - absent > Make League of Legends for Fun announcement - done > Follow up Gary & Jarcus about website - done > Get Door Sensor code to Mikey so that he can integrate into current bot - absent Geoff, Jasmine, Kimi & Mikey: > Discuss website update in a thread discussion - ongoing Jasmine & Kimi: > Make current committee members post/poster - ongoing Geoff: > Figure out how to plug the hole in the wall - ongoing > Check what the PVC Foam Board at Bunnings are like and if they are fit for our purpose - done Kimi: > Nake a graphic for Smash Perth Collaboration Tournament by 7th of December - done Adam: > Talk to Naveen for more details on Unify app - done Elijah: > Submit EMP for Smash Perth Collaboration Torunament 2 - done (N/A, event postponed) James & Jimmy: > Learn how the clubroom PC system works from Anthony - not done Everyone: > Respond to Kimi about the Meet Committee Post ASAP - ongoing ##### Motions Passed via Circular: --- ## Individual Reports ### President (Alex) * Turned the new PC on * Did some editor work (have dumb new idea for round) ### Vice-President (Anthony) * Looking into deploying tech website ### Secretary (Jasmine) * Organised & Ran LOL for fun Event on 4/12 * Laminated and cut PC specs labels which are now on Teemo, Scraggy, and Scarmouthe respectively * Picked up new pc from PLE and brought it into the clubroom (and failed at turning it on, woopsies) * Got the website for the Door Sensor working (thanks Jarcus) and updated the discord server's quick links so everyone can access it now ### Treasurer (Geoff) * Went to Bunnings and ate the drywall * Payment for sem 2 grants has come through ### Social Media Manager (Kimi) * Made League for fun poster * Made smash tournament poster ### OCMs (Adam, Elijah, Jimmy, James, Julian, Mikey) #### Adam * Attended Uncharity Vigil Meeting w/ James #### Elijah * Nothing to report (Came back from New Zealand) #### Jimmy * Drafted more quiz night questions #### James * Attended Uncharity Vigil Meeting w/ Adam * Drafted more quiz night questions #### Julian * Absent #### Mikey * Fixed the UWAES bot --- ## Club Finances Report * Netsuite Account: 3,874.71 * Westpac Account: 803.92 --- ## Events ### Inhouses / Games Nights #### Previous ##### Wednesday 4th of December, 7pm * Game: League of Legends for Fun * Coordinator: Jasmine * Turnout: 10~18 * Notes: Good idea was fun ##### Wednesday 11th of December, 7pm * Game: League of Legends for Fun * Coordinator: Jasmine * Turnout: Did not run * Notes: Did not run ##### Tentative Thursday 12th of December, 7pm * Game: Overwatch 2 * Coordinator: James + Julian * Turnout: Didn't run, couldn't find a good time. * Notes: Didn't run, couldn't find a good time. #### Upcoming #### Future Plans/Ideas ##### Deadlock w/ Jimmy Tentative Time: start of next year * Still next year ##### Marvel Rivals w/ Julian & James Tentative Time: start of next year * Julian's not here, discuss next meeting ##### League of Legends, for below gold/plat elo Tentative Time: Holidays/Early Sem 1 * Anthony absent, discuss next meeting ##### Trouble in Terrorist Town (TTT) w/ UCC Tentative Time: December 19th * Changing date to sometime in late December * Could expand to other Gmod modes (e.g. prop hunt) ##### League of Legends for Fun Games Nights w/ Jasmine Tentative Time: Wednesdays 7pm starting from 2nd of December * Pilot went well, discuss more in future #### Major Tournaments ##### Joint / Own Team for QUT * Wait to see our talent pool after Oday ##### Unisports Team * No updates from UWASport ### Other Events #### Quiz Night Sem 1 2025 Tentative Time: Week 4 Sem 1 2025 * Planning continuing, next meeting sometime after christmas ### Collaborations #### Cameron Hall Minecraft Server - SMP * Nothing to report #### Smash Perth Collaboration Tournament 2 Tentative Time: 21st of December 9am - 5pm Tentative Location: Ezone 210/211 * Pushed back to January (date TBD) as venues cannot be booked until the 13th January at the earliest #### UnCharity Vigil Tentative Time: Early Feb * James and Adam attended meeting * Tentative days discussed were first two weekends of February (1st, 2nd, 8th, 9th) * How much should we agree to spend on raffle budget? (50~60) - agreed on $50, has not been montioned * Consider overarching theme ideas (none currently) * EMP to be done before 13th January (does not mean we have to have our schedule sorted by then) * More game ideas, currently: * Tournaments (e.g. Smash, Tekken, maybe digital tourney?) (UCC vs UWAEsports briefly mentioned, discuss with UCC more, maybe age of empires, halo, etc) * Highscore competitions (e.g. MK8 Time Trials, Home run contest, aimlab challenge, need more suggestions) * Taskmaster (UK Taskmaster where winner would receive esports related prizes, e.g. Teemo hat) * Capture the flag (campus wide capture the flag, with possible twists e.g. Black stag) 7:28 - Anthony joins #### Among Us IRL 2025 - Collab with URC Tentative Time: Semester 1 2025 * Nothing to report #### UWAnime x UWA Esports Smash Tournament Collab Tentative Time: Semester 1 Week 7 on Thursday * Nothing to report, work to continue next year #### Unigames x UWA Esports Megagame Collab * Nothing to report, Alex to discuss with Unigames Committee --- ## Clubroom Items ### Machine Reports * New machine, still needs to have Windows 11 installed and be added to domain * All PCs have been labelled by Jasmine * Swap Scraggy's GPU and New PC's 4060 to alleviate bottleneck * Keep an eye out for good GPU deals to replace 3050 > Anthony: publish documentation on how to manage fleet and add computers to the domain > Everyone: If comfortable, swap Scraggy's GPU (3050) and New PC's GPU (4060) ### Other Items #### Ceiling Lights * No updates #### Door Sensor * Installed by Jasmine and the GOAT Gary * Website for Door Sensor now up (Thanks Jarcus) * Jas has edited the Discord Quick Links to include the link * Will have Mikey contact Jarcus about integrating the door sensor website with our current Discord Bot > Mikey: Chat to Jarcus about website and bot integration #### Door Discord Bot * Careful about rapidly switching between open and closed incase we get rate limited | Motion: Enter Camera at 8:08PM | --- Moved by: Alex (Chair) Outcome: passed, unanimously --- ## Closed Section | Motion: Exit Camera at 8:18PM| --- Moved by: Alex (Chair) Outcome: passed, unanimously --- ## General Business ### Guild Affairs * University people will be coming by around 11am to the clubroom to see how the rooms are being used, etc. > James & Jimmy - Be at the clubroom 11am ~ 12pm on the 16th to greet the university people 8:18 Adam leaves ### Busy Bee (Clubroom Cleanup) * We were absent for, should organise our own committee clean up day to compensate. ### Advertising & Social Media #### Meet the Committee Post/Poster Tentative Release: Morning of Oday * Ongoing ### Door Manual Update: Social Responsibilities Tentative Release: Early 2025 * Ongoing ### IRL Sem 1 Planning Session Confirmed Date: Sunday 16th of February 2025, 10am - ~12pm ### Update of Our Website * nothing to report ### Discord Server #### Updating Server/Clubroom Rules Tentative Release: March 2025 * Ongoing #### Gap in Clubroom * Bunnings was visited ("cringe stirling hwy bunnings does not do sausage sizzles"), Geoff has suggested possible materials * Pine is the best but hard to work with and expensive * MDF is the easiest/most efficient (guestimate of around $36~, not including brackets and screws) * Note if use MDF we will not need to drill into wall (do not need to discuss with maintenance people) > Geoff: Produce a cost estimate of installing the MDF before the next meeting #### Next Meeting * Tentative date 5th January (depending on people's availabilities) --- #### Meeting Closed: 8:32PM ## Action Items Alex: > Pick up temporary standing lamp from Grace > Think about new server rules, aiming for a draft by end of year > Attend Unigames meeting on Tuesday to pitch Megagame Collab idea Alex, Jasmine & Jimmy: > Create social responsibilities door manual update Anthony: > Publish documentation on how to manage fleet and add computers to the domain > Full fleet maintance & upgrades after exams >> To be done: join new computer to domain, join new server to domain, clear out storage on all PCs, check on system health Jasmine: > Follow up maintance about ceiling lights > Follow up Gary & Jarcus about website > Get Door Sensor code to Mikey so that he can integrate into current bot Geoff, Jasmine, Kimi & Mikey: > Discuss website update in a thread discussion Jasmine & Kimi: > Make current committee members post/poster Geoff: > Figure out how to plug the hole in the wall > Produce a cost estimate of installing the MDF before the next meeting James & Jimmy: > Learn how the clubroom PC system works from Anthony > Be at the clubroom 11am ~ 12pm on the 16th to greet the university people Mikey: > Chat to Jarcus about website and bot integration Everyone: > Respond to Kimi about the Meet Committee Post ASAP > If comfortable, swap Scraggy's GPU (3050) and New PC's GPU (4060)