# UWA Esports Committee Meeting Minutes 2025-03-27 -------------------------------------------------------------------------------- #### Attending: Jasmine, Alex, Adam, Elijah, James (online), Kimi (online), Anthony (online) #### Apologies: #### Absent: Jimmy, Geoff, Mikey #### Chair: Alex #### Minute Taker: Jasmine #### Location: UWA Esports Clubroom #### Meeting Scheduled: 9:00am #### Meeting Opened: 9:16am #### Previous Action items: Alex: > Attend Unigames meeting to pitch Megagame Collab idea soon after Quiz Night - ongoing > organise printing of more posters for Quiz Night - decided not to do > find clubroom mouse amazon invoice - not done > message Jafar about Pixel Expo joint stall - decided not to do > ask about putting posters for Quiz Night around Ezone, & Arts - decided not to do > contact UCC about if they are interested in joining us for Pixel Expo - not done > go to SOCPAC - done Alex, Jasmine & Jimmy: > Create social responsibilities door manual update - ongoing Alex & James: > motion and then buy USB c cable - done (by James) Anthony: > Publish documentation on how to manage fleet and add computers to the domain - not needed (will be rebuilding system) > figure out our demographic, social events, talent pool and competitive calendar to give to Unisports - no longer required > make clear signs to tell people not to shutdown PCs & why - not done > delegate and/or investigate issues with Minthara and riot games - done > Ask CELT about what they may envision for our Collab and give some options/ideas - not doing > talk to Geoff & Julian about getting relevant parts - done Jasmine: > find subway cookie platter invoice - ongoing > ask about putting posters for Quiz Night around music - decided not to do > work out the details for how the build battle server will work & communicate this to ALVA - ongoing > follow up with Avesta again in a couple weeks about itgirls Dress To Impress Collab - ongoing > send UniSFA & Unigames codes of conduct to Adam to use as references - done Geoff: > circular motion specific wall mount for TV - not present > look into Square on PC again - not present Kimi: > make UWAnime x UWAES Smash Collab Graphic - not done > make weekly schedule post - done > make a meet the committee poster draft - not done Adam: > make a draft Code of Conduct - ongoing Elijah: > follow up AEL regarding match info - didn't need to James: > organise advertising for guild screens for Quiz Night - done > confirm availability for Among Us on Tuesday 25th with Mikey - done Julian: > make a meet the committee poster for clubroom - not present > ask about putting poster for Quiz Night in URC clubroom - not present Mikey: > Work on door sensor integration into Discord bot - done > Meet with Gary to discuss door sensor Discord bot - done Undelegated: > Contact Smash Perth to confirm our next Late Registration event, considering that Arcadia is close to it - done (Elijah) ##### Motions Passed via Circular: * nothing --- ## Individual Reports ### President (Alex) * Quizzed myself to death * Attended SOCPAC ### Vice-President (Anthony) * Went to Tenancy meeting ### Secretary (Jasmine) * Asked friend about CS2 team, they were too late * helped with Quiz Night slides & questions * went to editors meetings * I feel like I did other stuff but I forgor ### Treasurer (Geoff) * no report given, not present ### Social Media Manager (Kimi) * went to so many editors meetings * made weekly schedule graphic * quiz night slide template + other stuff * ran valo night ### OCMs (Adam, Elijah, Jimmy, James, Julian, Mikey) #### Adam * Worked on various Quiz Night tasks #### Elijah * Wrote some quiz night questions * Not much else #### Jimmy * no report given, not present #### James * Wrote quiz night questions + did slides * Hosted Among Us w/Mikey * Setup Rivals AEL esports #### Julian * no report given, not present #### Mikey * no report given, not present --- ## Club Finances Report * Netsuite Account: $ 3874.71 * Westpac Account: $ 1733.20 ### Outstanding Reimbursements * Jasmine for fresher welcome printing - done * Jasmine for brunch subway cookie platter * Jas needs to find invoice ("woopsies pt. 2" - Jas) * Prob need to contact Subway * Alex for clubroom mouse * Alex needs to send invoice * Alex for fresher welcome drinks * Alex needs to send invoice * Alex for Quiz Night Prizes - done * Adam for Quiz Night Prizes * Adam for Quiz Night Printing * James for USB c cable (this has been done) --- ## Events ### Inhouses / Games Nights #### Previous ##### Thursday, 20th of March, 7pm * Game: Marvel Rivals * Coordinator(s): James & Julian * Turnout: normal * Notes: * ran fine Julian arrives 9:27am ##### Monday, 24th March, 7pm * Game: Valorant * Coordinator(s): Kimi, Jimmy * Turnout: 27 max * Notes: * Adam got called in for backup back but wasn't actually needed by the time they arrived, ran well ##### Tuesday, 25th of March, 6pm * Game: Among Us * Coordinator(s): James & Mikey * Turnout: 19 max * Notes: * James said was the chillest one we've had in a while ##### Tuesday, 22nd of March, 6pm * Game: Rainbow Six Siege * Coordinator(s): Jimmy * Turnout: * Notes: * not present #### Upcoming ##### Sunday, 30th of March, 7pm w/ CGES * Game: Marvel Rivels * Coordinator(s): James & Julian & CGES * Notes: ##### Monday, 31st of March, 7pm * Game: Valorant * Coordinator(s): Kimi (& Adam if needed) * Notes: * Try to get Jimmy to help out too if he can be there ##### Tuesday, 1st of April, 7pm * Game: Among Us * Coordinator(s): James & Jasmine * Notes: * an hour later to allow for AEL ##### Wednesday, 2nd of April, 8pm * Game: League of Legends * Coordinator(s): Anthony * Notes: ##### Saturday 5th of April, 6pm * Game: Rainbow Six Siege * Coordinator(s): * Notes: * May run, we need to check with Jimmy ##### Weekly schedule post * Kimi to make and post this > Kimi: make weekly schedule post to post on Sunday #### Future Plans/Ideas ##### Games Night Suggestions: Siege/Fortnite/BTD6/Minecraft/Among Us/Rocket League/TFT/CS2/Halo Current Plan(s): Minecraft (likely on Saturdays) * James says he and Mikey had a person from America reach out about us hosting a Minecraft Champions event, * it would take place in our discord and the server would likely be moved to UCC servers * Anthony asks about how regular this would be, James says fortnightly or monthly * James says he's tentatively aiming for the first session for mid April * Mikey is not here but James says he said that he can handle the server technical side * Consensus is it's a good and fun idea so they can go ahead #### Major Tournaments ##### Australia Intervarsity Valorant Tournament Time: Every Monday at 6pm AEST (4pm AWST) * Still going, we're currently down 0-1 for gold and 0-2 for blue and we've been getting consistant scrims * Alex says we should try winning, Adam says can we ask them to start winning (teehee) /j ##### AEL Teams (Times): Marvel Rivals (Tues 5pm AWST), Rocket League (Wed 5pm AWST), Counter Strike 2 (Thur 5pm AWST) * Has started, Rocket League team down 0-1, other 2 teams haven't played yet * James asks Anthony to contact Murdoch about doing weekly scrims for Marvel Rivals starting from next week, Anthony says he will > Anthony: contact Murdoch about Marvel Rivals weekly scrims ### Other Events #### Quiz Night Sem 1 2025 Time: 6pm - 10pm, Thursday 27th March 2025 Location: Ezone North 109-111 * it's Today!!!!! (Jas says help") * Questions are completely done * We created more work for ourselves to redo the slides and it has now been mostly done * Pizza needs to be ordered * We are not sure if Jimmy has bought drinks or not, if he hasn't then Julian can get drinks from Costco today * Jasmine has got Eskis to keep the drinks cool * Julian has done table assignments, and will keep updating this * Alex says if you are not an editor still come to Quiz Night to mark, setup and run around * James is printing drinks tickets today * quiz answer sheets need to be guilotined, can be done in library and Jasmine has a thing too * Alex says FYI we are going to be a lot harsher on phones this year, if people have their phones out on rounds other than answer rounds or between rounds we will penalise them, if people need to be on their phones they can leave * Consensus is between rounds people could hypothetically cheat on paper quiz rounds but it would be pretty hard to do that and also it's a little unreasonable to expect fully 0 phones unless outside * Will add this to slides so it's clear to everyone #### Club Carnival Time: Tuesday, 1/04 at 12pm-2pm * we will be there!!! * Same info as last week ### Collaborations #### UWAnime x UWA Esports Smash Tournament Collab Tentative Time: Semester 1 Week 7 on Thursday Tentative Plan: relaxed Smash tournament, players choose a rule set (we have competitive with Perth Smash) * everything going as planned * Adam says we want to start to advertising next week, hopefully Monday * Only thing left is to finalise the rule sets #### Unigames x UWA Esports Megagame Collab Tentative Time: Semester 1 holidays Touch Base: when new unigames committee settles in & after Quiz Night * Alex is working on it in the background #### ALVA x UWA Esports Minecraft Server/Event Collab Tentative Time: 18th of April, 6pm on our Discord Tentative Plan: use a plugin for a build battle to host on our minecraft server * Jasmine looked into the plugins briefly * Jasmine let ALVA know they will get back to them after QUiz Night as busy #### itgirls Dress To Impress Collab * President of itgirls messaged the instagram and Jasmine has been talking to them, * it is in the works #### Cobblemon w/ Curtin Games and Esports (CGES) * Anthony says they got kinda busy and there is an issue with one of the mods but will try work on it this weekend #### Late Registration * They want to do April 5th (if we can book it) * Alex will see if they can book the venue (Ezone North 109-110) * Elijah will do the EMP #### UWAES x UCC Rock Band Collab * no updates #### Charity Vigil Tentative Time: May 2nd-3rd Tentative Events: Task Master (joint), The Chase (joint) Tentative Charity: * Alex says it's tracking well and he will be incharge of Task Master and The Chase will be UCC * Alex says we will prob do Smash Perth Tournament * Adam says can monetise better by things like pay to change to rule set or pay to ban a character, pay to change someones character etc. * Jasmine says can also up entry fee, to like $5 (similar to UniSFA nidhog tournament) * Jasmine says they want to run TFT Tournament * Alex says we are going to run CS2 with UCC again as well * Alex suggestions wii sports tournament of some kind * Everyone is super keen for this, so can workshop this * Subcom has narrowed it down to 2 charity options * Circle Green which is a legal aid charity based in WA * They also run the SLAC centre in guild * Black Dog Institute which is focused on mental health, specifically mood disorders based in Sydney * Consensus is we like Circle Green as this is a great charity & charity vigil has done a lot of mental health based charities in the past and also this is WA based #### Bubbletea Society Tentative Time: Semester 2, August Tentative Plan: retro gaming themed bubble tea event in Ezone Social * no updates #### Pixel Expo Date: 13-14th of September Tentative Plan: possible joint stall with UCC or Smash Perth * Alex needs to chat with UCC in the next week or so --- ## Clubroom Items ### Machine Reports * Anthony says now that we replaced the drive and got Windows 10 on Minthara and now it seems to be working fine * Anthony suggests putting Minthara's old drive into Scraggy to increase Scraggy's storage to 2 TB without purchasing more things * Anthony says he will be rebuilding the entire server structure so the fleet will be offline for a few days over a weekend at some point * Adam raised that currently someone can log into multiple PCs at one time * Jasmine says can just make it a Sentry issue (make sure Sentry's check that people don't do this, as reasonable) * Alex says it's not a huge loophole, it's only $5 and most people will prefer to have their own accounts * People generally agree * Anthony says it could be a security risk if someone gets access to a sentry members account * Jasmine & Alex are not sure if this is something we can do anything and are a little confused what he means ### Other Items ### Gap in Clubroom Current Idea: nothing or sound isolation foam Approved Budget: $20 * Geoff is not here, we are still going with the same idea #### Door Sensor Discord Bot Deadline: Start of Sem 1 (not accomplished) * This has been done! (Thanks Mikey and Gary :goat:) #### TVs * Wallmount will probably happen in the next few weeks * We need to investigate if the wall is ok to drill into, Geoff should contact Tenancy > Geoff: check with Tenancy/Guild if drilling into wall for TV mount is safe/ok #### Square on a PC * Geoff is not present #### USB c * ordered, arrived and it's in controllers box now --- ## Closed Section moved into close section 10:24am moved out of close section 10:30am > Jasmine: contact sentry approvals --- ## General Business ### Guild Affairs * SOCPAC, Alex went * They have got this new emissions tracking system that the University has got that we can do * The Guild is planning a peaceful protest/s against the Unis new policies regarding lecture bashing and flyers/postering * There is putting out flyers about it at club carnival * There is also maybe going to be a second club carnival without university approval * There are concerns about possible repercussions for us, * Jasmine says it'll likely only be exec if anything and Alex says it's pretty unlikely for any repercussions * Anthony brings up our working relationship with UWA Sport, so the second club carnival may be difficult for us to do * Alex is against the second club carnival, he says his opinions are complicated as it is heavily being pushed by a group that are often disruptive and it's currently changing by the day like now FACSOCs can Lecture Bash and also one of the main appeals of UWA is the active clubs so would be more keen to protest if it's clear it is not getting dialed back * Jasmine definitely wants to do the flyers at least * Consensus is to not do the second club carnival currently but to sign up to get the flyers for the first club carnival stall Jimmy arrives 10:19am ### Sentry Manual Update: Social Responsibilities Tentative Release: Early 2025, after Quiz Night * we're 'working' on it (will be worked on more after Quiz Night) ### Code of Conduct * Adam will work on after the "Quiz Night Qrunch" ### Meet the committee poster * Kimi will work on this in the coming weeks ### Next Meeting Date * next Thursday 9am in clubroom --- #### Meeting Closed: 10:31am ## Action Items Alex: > Attend Unigames meeting to pitch Megagame Collab idea soon after Quiz Night > find clubroom mouse amazon invoice > contact UCC about if they are interested in joining us for Pixel Expo Alex, Jasmine & Jimmy: > Create social responsibilities door manual update Anthony: > make clear signs to tell people not to shutdown PCs & why > contact Murdoch about Marvel Rivals weekly scrims Jasmine: > find subway cookie platter invoice > work out the details for how the build battle server will work & communicate this to ALVA > follow up with Avesta again in a couple weeks about itgirls Dress To Impress Collab > contact sentry approvals Geoff: > circular motion specific wall mount for TV > look into Square on PC again > check with Tenancy/Guild if drilling into wall for TV mount is safe/ok Kimi: > make UWAnime x UWAES Smash Collab Graphic > make a meet the committee poster draft > make weekly schedule post to post on Sunday Adam: > make a draft Code of Conduct