9 views
# UWA Esports Committee Meeting Minutes 2025-04-24 -------------------------------------------------------------------------------- #### Attending: James, Jasmine, Geoff, Elijah, Julian, Alex #### Apologies: Adam, Mikey #### Absent: Anthony, Kimi, Jimmy #### Chair: Alex #### Minute Taker: Jasmine #### Location: UWA Esports Clubroom #### Meeting Scheduled: 9:00am #### Meeting Opened: 9:19am #### Previous Action items: Alex: > Attend Unigames meeting to pitch Megagame Collab idea soon after Quiz Night - done > schedule a Quiz Night Sem 1 2025 recap/reflection meeting in May - ongoing > follow up about UnCharity Vigil proceeds - not done > Follow up Guild lockers - not needed (they emailed us) Alex, Jasmine & Jimmy: > Create social responsibilities door manual update - not done Anthony: > fill out the inter UWA tournament marketing brief - ongoing > message with Ben from CGES to confirm about possible LAN event - not done > disable the ability to connect to wifi on teemo and scraggy - ongoing Jasmine: > find subway cookie platter invoice - not done > work out the details for how the build battle server will work & communicate this to ALVA - ongoing > follow up with the it girls President again in a couple weeks about itgirls Dress To Impress Collab - ongoing > Check with Kimi if she can make weekly schedule post to post on Sunday, if not do it - done (Jasmine did it) > figure out how Dress to Impress Games Night would run - not done > contact Sentry approvals & schedule training - done Geoff: > circular motion specific wall mount for TV - done > look into Square on PC again - not done > check with Tenancy/Guild if drilling into wall for TV mount is safe/ok - done > follow up with Adam about specifics of the Quiz Night Printing reimbursement - not done > look into sound isolation and circular motion new budget - done > Follow up Guild about the tenancy contract - done Kimi: > make a meet the committee poster draft - not done Adam: > make a draft Code of Conduct - done James & Mikey: > propose a new date for Minecraft Champions - not done ##### Motions Passed via Circular: | Circular Motion: purchase a [VESA tv mount](https://www.officeworks.com.au/shop/officeworks/p/brateck-medium-fixed-tv-wall-mount-32-80-45kg-lukl3246f?region_id=GTYP6H&cm_mmc=Google%3ASEM%3AAlways_on%3AOW%7CAU+%7CTechnology%7CTechnology%7CNA%7CSEM%7CGoogle%7CPMax%7CNA%3Aoffbrd750125&s_kwcid=AL!12073!3!!!!x!!&gad_source=1&gbraid=0AAAAAD1FgQawvgA2QBxw3AmK88zC4ZGDa&gclid=Cj0KCQjw_JzABhC2ARIsAPe3ynrML15MUcIqs3z1GQjYWsArpz9LpabicABa7OtZmwKMlZbee389YjoaAgSvEALw_wcB&gclsrc=aw.ds&regionIdSet=true), $20 | --- Moved by: Geoff Seconded by: Jasmine Outcome: passed | Circular Motion: Purchase 2x12 packs of [sound insulation](https://www.temu.com/au/12pcs-charcoal-acoustic-foam-panels-2-54x30-48x30-48-cm-high-density-soundproofing-wedges-for-studio-recording-g-601099686587271.html?top_gallery_url=https%3A%2F%2Fimg.kwcdn.com%2Fproduct%2Ffancy%2F929ea4b9-c516-4889-8796-46bf665fc4be.jpg&spec_gallery_id=2499301585&share_token=aAV7dIKi9f3uLwwMZR1UOKB9UnmoMGAv-EBcs94_F9nseYGxIiXd7hGmd24ropSK766H__WjhqZtKHaYZoXZdGW9dH2oFFacL31RShzguQasAOMP2OD3kOYHZyF6h_MT&_x_vst_scene=adg&_x_ads_sub_channel=shopping&_x_ns_prz_type=-1&_x_ns_sku_id=17592857721956&_x_ns_gid=601099686587271&_x_ads_channel=google&_x_gmc_account=710728018&_x_login_type=Google&_x_ads_account=5483888441&_x_ads_set=21940468942&_x_ads_id=170081572239&_x_ads_creative_id=722473012068&_x_ns_source=g&_x_ns_gclid=Cj0KCQjw_JzABhC2ARIsAPe3ynrG0rf2t4Dc4IrBpW0XhSlbFEuu3TkDKY_PjmCwA-Nl2ljeUCn1FggaAjn7EALw_wcB&_x_ns_placement=&_x_ns_match_type=&_x_ns_ad_position=&_x_ns_product_id=710728018-17592857721956&_x_ns_target=&_x_ns_devicemodel=&_x_ns_wbraid=CkAKCAjw_JzABhALEjAA3PNd-utj6ww19mGwVAs9ev4kR7ob12qBHy69d_dlz4cppnZ-qxxdAdIiJEyWt_IaAruj&_x_ns_gbraid=0AAAAAo4mICFSXiGV7v95aVmvPVSGSoC-a&_x_ns_targetid=pla-2390333258354&refer_page_name=kuiper&refer_page_id=13554_1745390647230_lq99la2odx&refer_page_sn=13554&_x_sessn_id=ix7vs0ml4p), $34.50 | --- Moved by: Geoff Seconded by: Jasmine Outcome: passed --- ## Individual Reports Anthony arrives 9:23am ### President (Alex) * I love meaningful employment (I have no free time) * Pitched megagame to Unigames * Did some work on UnCharity Vigil taskmaster and the Chase * Probably did some morethings ### Vice-President (Anthony) * ran league inhouse ### Secretary (Jasmine) * Organised Sentry training time with last meetings sentry approval * made & posted the weeks graphic on discord & insta * posted Charity Vigil announcement & made discord event ### Treasurer (Geoff) * done most of the things I said I would do * talked to Gary about rock band event ### Social Media Manager (Kimi) * not present, no report given ### OCMs (Adam, Elijah, Jimmy, James, Julian, Mikey) #### Adam * Made a group chat for collaboration with UWA BBTS * Finished drafting the Code of Conduct (finally) - is on committee google drive #### Elijah * Nothing to report #### Jimmy * not present, no report given #### James * Worked on Cobblemon server with Ben (I hate editing config files) * Hosted Among Us night with Mikey #### Julian * no report given #### Mikey * not present, no report given --- ## Club Finances Report * Netsuite Account: $3874.71 * Westpac Account: $2080.86 * SPG 1 due 18th April * submitted ### Outstanding Reimbursements * Jasmine for brunch subway cookie platter * Jas needs to find invoice ("woopsies pt. 5" - Jas) * Adam for Quiz Night Printing * Geoff still needs to follow up the specifics of this * Uncharity Vigil proceeds to us from other club/s * Not done * Geoff look into, then contact subcom if needed --- ## Events ### Inhouses / Games Nights #### Mid Semester Break ##### Monday 21st, 7pm * Game: Valorant * Coordinator(s): Jimmy (& maybe Kimi) * Turnout: awesomesauce * Notes: * Jimmy isn't here but seemed to have run well ##### Tuesday 22nd, 6pm * Game: Among Us (modded) * Coordinator(s): Mikey + James * Turnout: 13~15 * Notes: * Had a large consistent turn out * played for bout 2~3hrs. * People seemed less interested than usual ##### Wednesday 23rd, 8pm * Game: League of Legends * Coordinator(s): Anthony * Turnout: ~10 * Notes: * ran 2 games, went well ##### Thursday 24th, 6pm - postponed * Game: Minecraft Build Battle w/ ALVA * Coordinator(s): Jasmine * Notes: * was postponed #### Week 9 ##### Monday 28th April, 7pm * Game: Valorant * Coordinator(s): Jimmy & Kimi * Notes: * We assume it will run again but need to confirm ##### Tuesday 29th April, 6pm * Game: Among Us Modded * Coordinator(s): James & Mikey * Notes: * James say wait to be confirmed with Mikey ##### Wednesday 30th April, 6pm * Game: TFT * Coordinator(s): Jasmine * Notes: * Jas says they are tired but would be good to run it so will see how they feel by sunday for the post ##### Weekly schedule post > Jasmine: check with Kimi if they can make and post weekly schedule, if not make and post weekly schedule #### Future Games Night Suggestions: Siege/Fortnite/BTD6/Minecraft/Among Us/Rocket League/TFT/CS2/Halo Current Plan(s): Minecraft (likely on Saturdays) * no updates ##### Minecraft Champions Tentative Time: late April * James says they have not settled on a new proposed date * James says they had another test last week which went well with another test this weekend so he loosely estimates for it to run mid next month ### Collaborations #### Cobblemon w/ Curtin Games and Esports (CGES) * Julian says he's been doing moderating * James says he and Ben (Vice President at CGES) are going insane * They had a lot of issues with UCC servers which apparently has been fixed but they haven't migrated back so it's still on Ben's personal server * Ben's made some custom mods that were added * James has editted a bunch of config server files * James says tentatively estimates to move back to UCC servers in the next two weeks if the server is still being used * Alex asks how many people * James says ~20 people every night and still getting new people * Alex asks what the split between UWA and Curtin is * James say it's usually 7 UWA and 13 Curtin #### ALVA x UWA Esports Minecraft Build Collab * Jas says this got postponed because no one on their committee was available for the organised date * Jas says they will try to organise a new date with them > ask ALVA for a new date for collab #### itgirls Dress To Impress Collab Tentative Time: 8th of May * no updates #### Charity Vigil Time: 5pm 9th May - 10am 10th May Tentative Events: Task Master (joint), The Chase (joint), Smash Tournament, TFT Tournament, CS2 Tournament (with UCC), Wii Sports Charity: Circle Green * It's going * Alex says this is what he's spending most of his time on, as both joint events are a lot of work * Alex asks who can make it * Geoff, Alex, Jasmine, Elijah say yes * Julian says maybe * Alex asks if Geoff can run the Wii sports * Geoff says sure * Alex says he'll help with the Counter Strike * Elijah & Geoff say they will help run Smash Tournament * Alex asks if Perth Smash people will be coming, Elijah says maybe, Alex says we can ask them * Tentative Schedule: * 5pm - 6pm * 6pm - 7pm * Wii Sports - Geoff * 7pm - 8pm * Wii Sports - Geoff * 8pm - 9pm * Counter Strike w/UCC - Alex * 9pm - 10pm * Smash Tournament - Elijah & Geoff * 10pm - 11pm * Smash Tournament - Elijah & Geoff * 11pm - 12am * Smash Tournament - Elijah & Geoff * 12am - 1am * Raffle & Auction (joint event) * 1am - 2am * The Chase (joint event) * 2am - 3am * 3am - 4am * 4am - 5am * 5am - 6am * 6am - 7am * 7am - 8am * 8am - 9am * Alex says we need to buy prizes as they want to do post soon * Alex jokingly complains that Adam has been sending lots of items but not buying anything * Alex says for everyone to now just post prizes and @ people, wait a bit and then buy if 'the vibes are right' and it's within the budget * Geoff asks about first aid people * Alex says they think the subcom has this handled | Motion: approve discretionary budget of $60 to buy any prizes | --- Moved by: Alex Seconded by: Jasmine Outcome: passes, unanimously #### Unigames x UWA Esports Megagame Collab Tentative Time: Semester 1 holidays Touch Base: when new unigames committee settles in & after Quiz Night * Alex has pitched this one to Unigames collab, with either doing the battle star galatica rip off or alien UN * Alex says if anyone is interested he will create a discord server for this, there are people keen to help out from Unigames #### UniLAN * Is this weekend at Curtin * Alex asks if anyone is going * Anthony says he's going * Alex says next semester it's going to be at UWA so 'we gotta lock in for that one' #### LAN w/ Curtin Games and Esports Tentative Details: mid-late June at Redbull gaming cafe/stadium * no updates #### Bubbletea Society Collab Tentative Time: Semester 2, August 8th Tentative Plan: retro gaming themed event with retro video games and bubble tea in Ezone Social * Jasmine says we have a discord group chat now ! * Adam has mentioned that BBTS wants to change the date to Week 2 Sem 2 (we think Friday), to make it earlier * Everyone says that's fine #### Pixel Expo Date: 13-14th of September Tentative Plan: possible joint stall with UCC or Smash Perth * no updates * Alex says they haven't gotten back to our email :sob: #### UWAES x UCC Rock Band Collab * Geoff spoke to Gary about this and they are thinking sometime in semester break, probably in June * Gary was thinking to use the loft and maybe have a smaller set up in UCC, Alex asks about Tav * Geoff says they don't think i'd be good to have alcohol/drinks around the equipment * Alex asks if it's just messing around on rock band or if it's gonna have a competitive aspect * Geoff says probably more messing around but could have a more spontaneous competitive aspect if people want, like a battle of the bands vibe ### Major Tournaments #### Australia Intervarsity Valorant Tournament Time: Every Monday at 6pm AEST (4pm AWST) * We've finished our group bracket and we're just waiting to see if we're out depending on how other teams/matchs go * we went 1-3 #### AEL Teams (Times): Marvel Rivals (Tues 5pm AWST), Rocket League (Wed 5pm AWST), Counter Strike 2 (Thur 5pm AWST) * Marvel Rivals * we are 1-3 * Rocket League * there were no games this week, * so we are still 'technically' in * Counter Strike 2 * knocked out and has been for a while #### Possible inter UWA tournament * no updates --- ## Clubroom Items ### Machine Reports * Server is back up :tada: * Geoff and Jas say they have noticed they didn't have perms to allow downloading on the PCs anymore * Anthony says it should be fixed * Geoff says they were in yesterday and couldn't download chrome * Anthony says he will look into it * Geoff asks why all the machines uninstall Discord like every week * Anthony says he genuinely has no clue but is working to install something to have automatically a package that installs popular stuff like steam and discord > Anthony: look into Committee/Sentry perms for downloading things on PCs ### Other Items #### Gap in Clubroom Current Idea: nothing or sound isolation foam * Circular motion was passed * Geoff just needs to order some foam, and can cover a portion of the glass wall as well #### TVs wall mounting * Circular motion was passed * Geoff is waiting to hear back from Tenancy for the go ahead and then needs to order the part and install #### Square on a PC * Geoff waiting on perms (see machine reports) #### Meet the committee poster * no updates --- ## Closed Section --- ## General Business ### Guild Affairs * SOCPAC * next Tuesday at 6pm * Anthony says he'll go * Tenancy Contract * Geoff suggests just printing out the old contract and giving that to them as the one we were sent most recently was mistakenly an old version ### Sentry Manual Update: Social Responsibilities Tentative Release: Early 2025, after Quiz Night * Alex says 'probably will be done soon, smile' ### Code of Conduct * Adam said on committee server it's been done * Jasmine says they think it's in the google drive so people can check it over between meetings ### Redbull * There was no Redbull delivery, Alex will follow this up with Basil ### Next Meeting Date * 9am next Thursday --- #### Meeting Closed: 9:57am ## Action Items Alex: > schedule a Quiz Night Sem 1 2025 recap/reflection meeting in May > follow up about UnCharity Vigil proceeds Alex, Jasmine & Jimmy: > Create social responsibilities door manual update Anthony: > fill out the inter UWA tournament marketing brief > disable the ability to connect to wifi on teemo and scraggy > look into Committee/Sentry perms for downloading things on PCs Jasmine: > find subway cookie platter invoice > ask ALVA for a new date for collab > follow up with the it girls President again in a couple weeks about itgirls Dress To Impress Collab > figure out how Dress to Impress Games Night would run > check with Kimi if they can make and post weekly schedule, if not make and post weekly schedule Geoff: > circular motion specific wall mount for TV > look into Square on PC again > follow up with Adam about specifics of the Quiz Night Printing reimbursement Kimi: > make a meet the committee poster draft James & Mikey: > propose a new date for Minecraft Champions ![Teemo](https://pbs.twimg.com/media/FxcIBrxX0AA31UX?format=jpg&name=large)