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# UWA Esports Committee Meeting Minutes 2025-05-08 -------------------------------------------------------------------------------- #### Attending: Jasmine, Anthony, Elijah, Kimi (online), Adam, Alex, James (online), Julian (online) #### Apologies: Jimmy, Mikey, Geoff #### Absent: #### Chair: Alex #### Minute Taker: Jasmine #### Location: UWA Esports Clubroom #### Meeting Scheduled: 9:00am #### Meeting Opened: 9:07am #### Previous Action items: Alex: > schedule a Quiz Night Sem 1 2025 recap/reflection meeting in May - not done > follow up about UnCharity Vigil proceeds - done > DM Tim about helping with the computer area at Pixel Expo - not done Alex, Jasmine & Jimmy: > Create social responsibilities door manual update - not done Anthony: > fill out the inter UWA tournament marketing brief - ongoing > disable the ability to connect to wifi on teemo and scraggy - not needed > look into Committee/Sentry perms for downloading things on PCs - done > send Ben a message about LAN w/ CGES - done Jasmine: > find subway cookie platter invoice - not done > ask ALVA for a new date for collab - ongoing > figure out how Dress to Impress Games Night would run - done > book venue room 109-110 for Late registration on 17th of May - done Geoff: > look into Square on PC again - not present Kimi: > make and post weekly schedule - done > make a meet the committee poster draft - ongoing Elijah: > submit EMP for Late Registration on 17th of May - done ##### Motions Passed via Circular: | Circular Motion: repurchase prizes for Smash tournament (they were stolen), Cost: $15 eShop card + $30 eShop card ($45 total) | --- Moved by: Elijah Seconded by: Geoff Outcome: passed --- ## Individual Reports ### President (Alex) * I'm free from endless work yippee * Can do more things now * Have mainly been focussed on Charity Vigil * Chase and Taskmaster with head goon Jack B of Unigames ### Vice-President (Anthony) * Fixed computer permissions * Had a look at server and computer upgrades * Talked to Ben (CGES) about Valorant LAN * contemplating driving off into the bay ### Secretary (Jasmine) * spoke to itgirls pres about event, gave logo to itgirls for graphic, did instagram story post things for collab * cried about the minutes being on google docs and having to reformat everything ### Treasurer (Geoff) * not present, no report given ### Social Media Manager (Kimi) * made weekly schedule * hosted valo night * currently dying from uni ### OCMs (Adam, Elijah, Jimmy, James, Julian, Mikey) #### Adam * Call me Ray Gun the way I am breaking down #### Elijah * Submitted EMP for Late Registration #### Jimmy * not present, no report given #### James * Rivals esports shenanigans * MCC prep/shenanigans * Updated pro team server icon #### Julian * no report given #### Mikey * not present, no report given --- ## Club Finances Report * Netsuite Account: $3,874 * Westpac Account: $2,083.92 * SPG * 2/3 were approved (prizes not approved) for a total $460.68 ### Outstanding Reimbursements * Jasmine for brunch subway cookie platter * Jas needs to find invoice ("woopsies pt. 7" - Jas) * Adam for Quiz Night Printing * done * Uncharity Vigil proceeds to us from other club/s * done --- ## Events ### Inhouses / Games Nights #### Week 10 ##### Monday 5th May, 8pm * Game: Valorant * Coordinator(s): Jimmy & Kimi * Turnout: ~12 * Notes: * went well ##### Thursday 8th May, 6pm * Game: Dress to Impress w/ itgirls * Coordinator(s): Jasmine & itgirls * Notes: * it is today! #### Week 11 ##### Monday 12th May, 7pm * Game: Valorant * Coordinator(s): Kimi (& Jimmy?) ##### Wednesday 14th May, 8pm * Game: League of Legends Brawl * Coordinator(s): Anthony * Notes: * Anthony says Brawl is a new gamemode coming out this week so might draw people in ##### Weekly schedule post > Kimi: make and post weekly schedule #### Future Games Night Suggestions: Siege/Fortnite/BTD6/Minecraft/Among Us/Rocket League/TFT/CS2/Halo Current Plan(s): Minecraft (likely on Saturdays) * no updates ##### Minecraft Champions Tentative Time: 17th of May * James says we have around half of signups complete (~20) and will send a weekly reminder soon * Alex asks if we want to put a poster up in the clubroom or around guild * James says sounds like a good idea * Alex asks when the close of registrations * James says we haven't discussed it but imagines it would be the day before but maybe even the day of would be fine > James: make a simple poster for Minecraft Champions signup to put in clubroom & around Guild ### Collaborations #### Cobblemon w/ Curtin Games and Esports (CGES) * Anthony says the server is pretty quiet now, and are probably doing less development * Anthony says Ben said about migrating the server back to UCC but there is likely not much point at this time as it's dying down #### ALVA x UWA Esports Minecraft Build Collab * Jasmine spoke to ALVA again and they have suggested to meet up in person to discuss again to confirm things Julian joins 9:15am #### Charity Vigil Time: 5pm 9th May - 10am 10th May Charity: Circle Green * Alex says this is going ahead this Friday and is his main focus this week * Alex says he doesn't have time to run the Wii Sports Tournament and asks if someone can help Geoff run a Wii Sports tennis double (or single or another) tournament * Alex asks how to monetise this * Adam & Elijah suggest paying to change other people clubs in wii golf * Alex asks how many players and wii sports * 4 player people, as we only 1 wii but that should be fine * we can just have role as prize, possibly some redbull * Alex says he will 'make' (ask) Geoff do this * Alex says CS is mostly handled by Gary so should be chill * We just need 5 players - Connor (Unigames Pres), and Alex are keen and we'll definitely be able to find 3 more * Alex says he will be fairly busy on the night due to Taskmaster and The Chase * Jasmine says we got prizes now, after their trip to JB HI-FI * Adam asks how many switches we need for the Smash Tournament * Elijah says as many as possible * Adam says he won't be able to stay but can drop his switch and set up * Elijah says he will bring his * Alex asks if people reached out to Perth Smash and they say at least 1 person is coming but unsure on others * Alex asks if someone can ask if Jafar is coming as it also helps us with having his set up * Elijah says is chill even if he doesn't * Adam asks how monetise * Elijah, suggests paying for a rule set, paying to add a handicap to opponent, paying to choose the map, paying to ban a character * Jasmine asks about signups cost * Jasmine says last time was gold coin to signup and previously we suggested $5 like niddhog but do we want to reconsider now we have all these other 'pay-to-win' options * consensus is a $2 entry should be fine * Tentative Schedule: * 5pm - 6pm * 6pm - 7pm * Wii Sports - Geoff * 7pm - 8pm * Wii Sports - Geoff * 8pm - 9pm * Counter Strike w/UCC - Alex * 9pm - 10pm * Smash Tournament - Elijah & Geoff * 10pm - 11pm * Smash Tournament - Elijah & Geoff * 11pm - 12am * Smash Tournament - Elijah & Geoff * 12am - 1am * Raffle & Auction (joint event) * 1am - 2am * The Chase (joint event) * 2am - 3am * 3am - 4am * 4am - 5am * 5am - 6am * 6am - 7am * 7am - 8am * 8am - 9am #### Unigames x UWA Esports Megagame Collab Tentative Time: Semester 1 holidays Tentative Idea: battle star galatica rip off or alien UN * Alex says they plan to meet next week as people are busy with Charity Vigil #### LAN w/ Curtin Games and Esports Tentative Details: mid-late June at Redbull gaming cafe/stadium * Anthony messaged Ben about forming a subcom, but has not received a response yet * Alex says he has time now so can message if needed #### Bubbletea Society Collab Tentative Time: Semester 2, Week 2 Friday Tentative Plan: retro gaming themed event with retro video games and bubble tea in Ezone Social * Adam says there is a meeting for this later today, no other updates #### Pixel Expo Date: 13-14th of September Tentative Plan: possible joint stall with UCC or Smash Perth * Alex says he will message Tim when he gets a chance but it is low down on priority list #### UWAES x UCC Rock Band Collab Tentative Plan: use Loft & UCC * no updates ### Major Tournaments #### AEL Teams (Times): Marvel Rivals (Tues 5pm AWST), Rocket League (Wed 5pm AWST), Counter Strike 2 (Thur 5pm AWST) * Marvel Rivals * we are 4-2 * and have 2 more games next week and if we come 1st or 2nd then we'll verse elite series people * James says they just beat the team in 2nd * Julian says he wants to bring attention to that James has been doing great as coach with organising scrims, strategies etc. * Rocket League * we're 3-4 so now we are out :sob: * Counter Strike 2 * still out #### Possible inter UWA tournament * no updates * Anthony says he will finish writing up the marketting brief maybe within the next week, but busy with assignments * Alex says it's ok to focus on assignments #### Melbourne Uni Valorant Tournament * Kimi says there is this tournament and sign ups close 11th of May * Anthony says he hasn't seen anything * looks into it and apparently is their inhouse tournament --- ## Clubroom Items ### Machine Reports * Anthony says he thinks we should get new cpu for our servers * because the ones we have now are not great, Anthony using in the event log he thinks the only left over core loading proxmox probably got overloaded and crashed, the current cpu has 4 cores * Alex asks if can use cpu from his dad’s computer * Anthony sent suitable cpu on committee discord, which is on ebay and 12 cores * Alex asks if we can use umart instead but anthony says no cause they are now very expensive * Alex asks to run this past UCC people (Jasper and Bones saw they would work but they don’t really know how the server infustraucture) * run by gary as we (the rest of committee) don’t understand server parts * Anthony wants to get new cpu cooler for scraggy * it’s currently running hot and getting a new one should not be too expensive, everyone says fine | Motion: approve purchase of CPU cooler, $55 | -- Moved by: Alex Seconded by: Anthony Outcome: passes, unanimously * Anthony says he might start looking into migrating some servers from UCC back to UWAES, such as the door sensor ### Other Items #### Gap in Clubroom * no updates #### TVs wall mounting * Alex says they emailed saying we can do it but we need to pay a contractor, and he is unsure how worth it will be * Alex asks if it’s $1000 nice and Anthony asks if it’s quoted that much, Alex says no but it’ll be alot, elijah found something online for $149 but we are unsure if that’s a guild approved contracter * consensus is we’ll just get a quote for it and decide if it's worth it then > Geoff: get a quote for TV wall mount #### Square on a PC * Anthony says they can add this as an Engineer task to handle now #### Meet the committee poster * ongoing, Kimi says at this point will likely do it once their exams are over --- ## General Business ### Guild Affairs * SOCPAC * There is still some confusion about the complaints form mentioned last SOCPAC as there is conflicting information so we'll wait for clarification before actioning anything * Freedom Festival * Alex says they understanding other cameron hall clubs will be there and there won’t be super political, will be on oak lawn * Anthony says on one hand it does affect as can’t put advertising, Alex says we didn’t before * Anthony says on the other hand if we go with tournament with unisport (uni group) but alex says it’s not a big deal so doesn’t think we should be worried about consequences, as university ssays there will be no consequences already * Anthony says in that case they are fine * Anthony says bigger question is anyone free * Jasmine says it's on Tuesday the 13th of May 12-2pm * Alex, Kimi, Jasmine, Anthony says they can be there and James says they can maybe be there * Jasmine asks about what we want to do for our set up, and says probably not bring switch set up * Alex agrees and says to just bring the pinboard and sign up stuff ### Ordinary General Meeting (OGM) * We discussed last meeting but didn’t action anything * Alex asks about thursday week 12, Adam asks about booking guild council room, alex says probably can * Alex asks about time, Anthony suggests 1-3pm so people can get lunch beforehand * adam is on there so will book it now * alex asks if EMP is needed, Adam and Jasmine say we think so > Jasmine: ask if EMP needed for OGM and do it if so ### Sentry Manual Update: Social Responsibilities Tentative Release: Late 2025 * no updates ### Code of Conduct * Draft still in google drive, Jasmine says they wrote comments on it but literally this morning so valid if they didn’t see it * Alex says think about approving it next meeting, everyone should read it ### Redbull * anthony says another shipment, alex says didn’t we just get one and anthony and adam say yes but people go through very quickly like needs refilling daily ### Next Meeting Date * 15/05 Thursday 9am --- ## Closed Section Moved into closed section 9:56am * Evelyn Woon is approved as Sentry > Jasmine: contact Evelyn Woon for training Moved out closed section 10:06am --- #### Meeting Closed: 10:06am ## Action Items Alex: > schedule a Quiz Night Sem 1 2025 recap/reflection meeting in May > DM Tim about helping with the computer area at Pixel Expo Alex, Jasmine & Jimmy: > Create social responsibilities door manual update Anthony: > fill out the inter UWA tournament marketing brief Jasmine: > find subway cookie platter invoice > ask ALVA for a new date for collab > ask if EMP needed for OGM and do it if so > contact Evelyn Woon for training Geoff: > look into Square on PC again > get a quote for TV wall mount Kimi: > make and post weekly schedule > make a meet the committee poster draft ![Teemo](https://pbs.twimg.com/media/FxcIBrxX0AA31UX?format=jpg&name=large)