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# UWA Esports Committee Meeting Minutes 2024-10-13 -------------------------------------------------------------------------------- #### Attending: Julian, Kimi, James, Geoff, Alex, Jasmine, Jimmy, Elijah, Mikey, Adam, Anthony #### Apologies: #### Absent: #### Minute Taker: Jasmine #### Location: Online #### Meeting Scheduled: 7:00pm #### Meeting Opened: 7:00pm #### Previous Action items: Alex: > pick up new server - not happening > redistribute Laser Tag event profits to other clubs - done Anthony: > pick up new server - not happening > Create documentation for the clubroom tech services - ongoing Adam: > update Door application form - ongoing > Create nominations form - done > post final announcement for AGM - done Geoff: > redistribute Laser Tag event profits to other clubs - done Elijah: > continue talking to Perth Smash - ongoing Everyone: > attend Pride Collab event - done ##### Motions Passed via Circular: --- ## Treasurer's Report * Netsuite Account: $1,310.75 * Westpac Account: $2245.90 * Prize winnings: $500 * needs to be collected > Geoff: Collect guild community engagement prize winnings --- ## Events ### Inhouses / Games Nights #### Previous ##### Tuesday 8th October, 7pm * Game: Party Games - Among us * Coordinator: Blair * Turnout: ~15 people * Notes: ran smoothy as normal ##### Wednesday 9th October, 8pm * Game: League of Legends * Coordinator: Anthony (was actually Pikarito) * Turnout: ~10 people * Notes: ran smoothly, pretty loyal base ##### Thursday 10th October, 7pm * Game: Lethal Company * Coordinator: Julian (could not attend, Chell and Mikey ran it) * Turnout: small * Notes: Did not go well, no one rocked up and people just hanged in call to play poker * We need to ensure there is an additonal ping #### Upcoming ##### Tuesday 15th October, 7pm * Game: Party Games - Among us * Coordinator: Jimmy ##### Wednesday 16th October, 8pm * Game: League of Legends * Coordinator: Anthony ##### Friday 18th October, 7pm * Game: Minecraft - Hypixel (Bedwars, Skywars, Build Battle, Murder Mystery, Blitz Survival Games) * Coodinator: Mikey & James ##### Weekly Graphic > Kimi: make weekly graphic, post discord announcement & post on instagram story #### Future Plans/Ideas ##### Minecraft Nights * Mikey & James are interested in coordinating * Friday Nights or alternating on Thursdays with Lethal Company * After finding out interest we could maybe look into a Hypixel membership for the club as it makes organising easier for a larger party * Current consensus is that it is unlikely we'd pay for this * We plan to switch to UCC hosted Minecraft server with mods/plugins, once we have time to set it up as well as gauge interest, perhaps in holidays ###### Mobile Gaming Tournament * Jimmy is interested in coordinating * possibly for the start of next year * we are not sure of interest, could possibly do games night for brawl stars but would maximum be 5 players per team ### Other Events #### Quiz Night Sem 1 2025 * Need to form subcommittee soon * Editors (~5): to edit and approve questions * Everyone can submit questions * Need someone to do the template > Everyone: Think about if you would like to be on the Quiz Night subcom for Sem 1 2025 ### Collaborations #### Among Us IRL 2025 - Collab with URC * URC has made some machines for this * Subcommittee needs to consider how to refine this to work better and will require testing on our part * Likely will be held in Business school * Tentatively will be scheduled for mid Sem 1 2025 > Everyone: Join Among Us IRL subcommittee server if interested #### Smash Perth Collab * Elijah talked with one of the head TOs and asked if we neede to run anything by him but he hasn't replied * Denzel still wants 9th of November and wants to book Ezone social from 9am-5pm * Previous years have been in Ezone social or a tutorial room * Could discuss having it in same ezone room we have quiz nights > Alex: follow up with Smash Perth Collab Organisers #### UniSFA x UWAEsports Arcane Screening Collab * Mondays, 6pm start **now is in Social Sciences Lecture Theatre** * 21st October: Season 1 Act 1 (Study Break) * 28th October: Season 1 Act 2 (Exams week 1) * 4th November: Season 1 Act 3 (Exams week 2) * 11th November: Season 2 Act 1 (Holidays week 1) (Arcane season 2 releases **9th Nov**) * 18th November: Season 2 Act 2 (Holidays week 2) * 25th November: Season 2 Act 3 (Holidays week 3) * UCC x Unigames x UniSFA joint camp is this week * Advertising published * EMP has been submitted AND approved :tada: * Lecture Theatre has been booked & approved EMP has been sent to them #### Cameron Hall Minecraft Server * Subcommittee discord has been made * It will be an SMP Server, * Meaning it is a survival server without factions this time * Further details to be discussed by Subcommittee * We need two reps * Will be Anthony & Alex --- ## Clubroom Items ### Machine Reports * Anthony to do full fleet maintance, and upgrade system, need to dedicate a day for this after exams > Anthony: full fleet maintance & upgrades after exams #### Joycons * Many club joycons have stick drift & analog sticks probably need replacing due to wear * joycon stick covers/caps are an easy fix for the wear of joycon sticks * $16.95 - [Amazon Skull & Co covers](https://www.amazon.com.au/Skull-Co-Joystick-Covers-Nintendo/dp/B07W6VSJ8P/ref=sr_1_5?crid=1V6TW5DNX6BJY&dib=eyJ2IjoiMSJ9.vxhAW8P8Tq_n34zCyICLGUvr5hSv8znNgCEDHlAXxkn7Ktc7b6Bio64YtXdbygF37dPAy0OUJS0X4H13FdQVf6Kbz08ybHcKylOkU3A3gg-sxGJy8oyVcv39Fbd6L6XU-t3hrxMdvmBsiMf-I9gcKVezxvicPKH07tG-Ht3_vu4WqVQgeDt-UZEkus5i_KfZaXgnfWSFgJOR74XiPNo-Tcg_wxAUC6ysUqmSVr-ZsjLecKOpvY5dQW9uaPLjvoC4czUVXp3nT0HKOCEkFSUZSQX0P7d2HjOlkLBCOLrrpmI.z6kG9bQNF7GoeoFYt8v7PMjmERtmXY5AnkqVgrD5PCE&dib_tag=se&keywords=nintendo+switch+joycon+cover&qid=1728820405&sprefix=nintendo+switch+joy+cover%2Caps%2C388&sr=8-5) * stick drift is difficult to fix * should we replace analog joysticks (possibly with hall effect) or wait for their end of life and replace with switch/wired pro controllers * before considering replacing we should try to update & recalibrate joycons | Motion: Buy Joycon Stick Covers, $16.95 -- Moved: Julian Seconded: Geoff Outcome: passed, unanimously > Jasmine: reach out to friend about fixing joycons #### PCs * Keycron Keyboard is no longer broken (maybe) * far right PC seems to no longer have issues > Anthony & Geoff: Check if keycron keyboard is still working ### Machine Items #### Game Cube Adaptor * Possibly Purchase a Game Cube Adapter * We currently have 2 club Game Cube Controllers that have been donated and that cannot be used with the switch without the adapter ##### Possible Options * $11.86 - [AliExpress Game Cube Adapter](https://www.aliexpress.com/item/1005006431875776.html?src=google) | Motion: Buy Game Cube Adapter, $11.86 -- Moved: Geoff Seconded: James Outcome: passed, unanimously #### Bluetooth Adapters for PCs * Possibly Purchase Bluetooth Adapters for PCs * We think it's a pretty good idea and many people have asked if we have them previously * May introduce security vulnerability but Anthony will fix this soon ##### Possible Options * 2 x $16.99 = $33.98 - [Amazon UGREEN Bluetooth 5.3 USB Adapter ](https://www.amazon.com.au/dp/B0CZD94YFR?ref_=ppx_hzod_title_dt_b_fed_asin_title_0_0) #### PS5 * Possibly purchase * seems to be high demand/interest from financial members * close to 20 requests * If we do purchase we need to consider how to accomodate a possible PS5 as the nintendo switch is already incredibly popular and we only have one console station * A second console station will likely have accessibility concerns * will discuss further next week ##### Possible Options * $608 - [EB Games Preowned PS5](https://www.ebgames.com.au/product/ps5/272441-playstation-5-digital-edition-console-refurbished-by-eb-games-preowned) * $270 - [Facebook Marketplace PS5](https://www.facebook.com/marketplace/item/1262924011802205/?ref=search&referral_code=null&referral_story_type=post) * $250 - [Facebook Marketplace PS5](https://www.facebook.com/marketplace/item/1212579656527992/?ref=search&referral_code=null&referral_story_type=post) > Geoff: measure and mockup for possible new floor plans to include PS5 Adam leaves 8:29pm #### Nintendo Switch Online * Possibly purchase Nintendo Switch Online Subscription * Will also gain access to Mario Party 1-3, Gameboy Advance, Nintendo 64 and other emulated games * Alternatively we could make better use of Nintendo Wii to gain similiar games ##### Possible Options * $60/year - [Nintendo Switch Online w/ Expansions](https://www.nintendo.com/au/nintendo-switch-family/online-service/membership-options/) * $29.95/year or $5.95/month - [Nintendo Switch Online](https://www.nintendo.com/au/nintendo-switch-family/online-service/membership-options/) > Anthony & James: chat to Jasper about making better use of Nintendo Wii #### Nintendo Switch Controllers * Possibly purchase more Switch controllers * Joycons are not the best but we can get decently cheap switch compatible wired controllers ##### Possible Options * 2x $27.69 = $55.38 [Amazon PowerA Enhanced Wired Controller](https://www.amazon.com.au/gp/product/B0B4Z7PPZR/ref=ppx_yo_dt_b_asin_title_o01_s00?ie=UTF8&psc=1) | Motion: Switch PowerA wired controllers x2, $27.48 each -- Moved by: James Seconded: Geoff Outcome: passed, unanimously #### Nintendo Switch Smash Ultimate DLCs * $1 - Smash Ultimate Sans DLC * Exec Motion: Sans Smash Ultimate DLC, $1 * Passed * $7.50 - Smash Ultimate Piranha Plant DLC | Motion: Piranha Plant Smash Ultimate DLC, $7.50 -- Moved by: Geoff Seconded by: James Outcome: passed, not unanimously ### Other Items #### Lighting * A back left light is broken (flickering) * Jasmine put in a maintence request on Tuesday 8/10 * It will likely take a long time for guild to fix :sob: * Current bulb type has been complained that it is causing eye strain for some people > Anthony: remove flickering bulb, call guild maintenance > Jasmine: Follow up Guild maintenance #### Aircon * Aircon was given to us by UniSFA and moved to clubroom on Wednesday 9/10 * Longer aircon tubing was aquired on Friday 11/10 * Aircon is currently functional in room, with taping to ensure hot air doesn't circulate back in * Possibly move to right front corner next to TV #### Purchase Pinboard * Possibly use current one and just hook it onto wall ##### Possible Options * $3.50 - [Big W 3 Pack Adhesive Hooks](https://www.bigw.com.au/product/dunn-removable-adhesive-plastic-hooks-3-pack-white/p/43013?store=450) * motion: passed | Motion: Adhesive hooks $3.50 -- Moved by: Geoff Seconded by: James Outcome: passed, unanimously #### Functional Posters * Possibly get a poster to introduce current committee members * Possibly get a bank transfer details poster > Jasmine: print and bring bank transfer details poster > Kimi and Jasmine: make committee members poster #### Purchase Bag Cubby * Current available space is 117 cm, width around 85 cm * need to meassure depth * A bag cubby would clear up walking room in the clubroom ##### Possible Options * $40 - [Kmart 8 Cube Unit](https://www.kmart.com.au/product/8-cube-unit-white-42633297/?sku=42633297&utm_source=google&utm_medium=organic&utm_campaign=free_listings&region_id=800001) >James: Look into a bag cubby that fits our use case (Gamer laptops are rather sizable) #### Purchase Coat Hooks * Alternative or additive option for bags in the clubroom outside of the possible bag cubby ##### Possible Options * $1.79 - [AliExpress Adhesive Coat Rack](https://www.aliexpress.com/item/1005006326700413.html?src=google) | Motion: Adhesive coatrack $1.79 -- Moved by: Geoff Seconded by: James Outcome: passed, unanimously --- ## Closed Section --- ## General Business ### Discord Server Updates #### Quick Links Channel * Change just sign up link to Quick Links? Add Links to: * Instagram * Website home * Constitution & Regulations * How to get to clubroom video * Door Application Form * Complaints/Feedback Form * Jas says pretty please can we make one * links to fellow Cam Hall / Collab partner's servers * event manager role * now changed so they can edit/start events > James & Jasmine: make complaints form ### Handovers * do we want to make handovers for next committee especially for executives * discuss at next meeting ### Door Manual > Everyone: read through the proposed door manual and suggest changes ### Weekly Meetings Format #### Timing * Sundays at 7pm until end of this year * Could attempt to do hybrid meetings or exclusive in-persons * Likely try for next year when we can try align schedules #### Structure * Post all action items after meetings ##### Individual Committee Reports * 3 week trial run of individual reports ### Social Media Posts #### Meet the Committee Post * Kimi would like to make a post for introducing new committee * Could work with Jas for the possible Committee poster in the clubroom > Kimi: make meet the new committee post --- #### Meeting Closed: 9:22pm ## Action Items Alex: > follow up with Smash Perth Collab Organisers Anthony: > Create documentation for the clubroom tech services > Remove flickering bulb, call guild maintenance > full fleet maintance & upgrades after exams Anthony and Geoff: > Check if keycron keyboard working Anthony and James: > chat to Jasper about making better use of Nintendo Wii Jasmine: > follow up guild maintenance > print and bring bank transfer details poster > reach out to friend about fixing joycons > purchase approved items from Big W Jasmine and Kimi > make current committee members poster Jasmine and James: > make complaints forms Geoff: > measure and mockup for possible new floor plans > Collect Guild Community Engagement Prize winnings James: > purchase approved items from Amazon > Run Minecraft night Friday > Look into bag cubby measurements that will work for us Julian: > purchase approved items from Aliexpress Elijah: > continue talking to Perth Smash Kimi: > make weekly graphic, post discord announcement, & post on instagram story > make meet the new committee post Adam: > update Door application form Everyone: > Read through the proposed door manual and suggest changes > Join the Among Us IRL subcommittee server if interested > Think about if you would like to be on the Quiz Night subcom for Sem 1 2025 ![Teemo](https://hackmd.io/_uploads/BySPhn2RA.jpg)