# UWA Esports Committee Meeting Minutes 2025-01-05 -------------------------------------------------------------------------------- #### Attending: James, Anthony, Geoff, Alex, Jimmy, Elijah, Mikey, Adam #### Apologies: Julian, Kimi #### Absent: #### Chair: Anthony then Alex #### Minute Taker: Jasmine #### Location: Online #### Meeting Scheduled: 7:00pm #### Meeting Opened: 7:05 #### Previous Action items: Alex: > Pick up temporary standing lamp from Grace - not done > Think about new server rules, aiming for a draft by end of year - not done > Attend Unigames meeting on Tuesday to pitch Megagame Collab idea - not done Alex, Jasmine & Jimmy: > Create social responsibilities door manual update - ongoing Anthony: > Publish documentation on how to manage fleet and add computers to the domain - not done > Full fleet maintance & upgrades after exams - not done >> To be done: join new computer to domain, join new server to domain, clear out storage on all PCs, check on system health - not done Jasmine: > Follow up maintance about ceiling lights - not done (uni closed) > Follow up Gary & Jarcus about website - done > Get Door Sensor code to Mikey so that he can integrate into current bot - ongoing Geoff, Jasmine, Kimi & Mikey: > Discuss website update in a thread discussion - ongoing Jasmine & Kimi: > Make current committee members post/poster - ongoing Geoff: > Figure out how to plug the hole in the wall - done > Produce a cost estimate of installing the MDF before the next meeting - ongoing James & Jimmy: > Learn how the clubroom PC system works from Anthony - not done > Be at the clubroom 11am ~ 12pm on the 16th to greet the university people - done by Jimmy Mikey: > Chat to Jarcus about website and bot integration - ongoing Everyone: > Respond to Kimi about the Meet Committee Post ASAP - ongoing > If comfortable, swap Scraggy's GPU (3050) and New PC's GPU (4060) - not done ##### Motions Passed via Circular: * none --- ## Individual Reports ### President (Alex) * no report given ### Vice-President (Anthony) * Nothing to report on ### Secretary (Jasmine) * Posted poll to organise in person meeting for next semester * Went to editors meeting ### Treasurer (Geoff) * Developing a poker addiction * Talked to Alex ### Social Media Manager (Kimi) * no report given ### OCMs (Adam, Elijah, Jimmy, James, Julian, Mikey) #### Adam * Attended Uncharity Vigil meeting with James * Attended quiz night editor's meeting * Gaming #### Elijah * Nothing to report #### Jimmy * Attended quiz night editor's meeting * Greeted the University people in the clubroom #### James * Discussed joint Uncharity Vigil stuff with Gary * Attended Uncharity Vigil meeting with Adam #### Julian * no report given #### Mikey * spoke to Jarcus about bot --- ## Club Finances Report * Netsuite Account: $3,874.71 * Westpac Account: $803.92 --- ## Events ### Inhouses / Games Nights #### Previous * None #### Upcoming ##### Tuesday 14th of January, 7pm * Game: Among Us (modded) * Cooridinator(s): Mikey & James #### Future Plans/Ideas ##### League Inhoues Again * Possibly start league inhouses again, either beginning of Feb or semester * Start of semester is likely better to ensure we have more people from our intake of new members * We need to scout for Pro Team (this may also include Valorant as well) ##### Deadlock w/ Jimmy Tentative Time: start of next year * no updates * We're unsure on the player base this would draw so will likely not run this unless someone is super keen ##### Marvel Rivals w/ Julian & James Tentative Time: start of next year * There seems to be demand for this * When Julian is here for next meeting we will organise a time and date for the first games night ##### League of Legends, for below gold/plat elo Tentative Time: Holidays/Early Sem 1 * no update ##### Trouble in Terrorist Town (TTT) w/ UCC Tentative Time: Semester 1 2025 * This has evolved as it has been play tested * We are now wanting to turn it into a full Gary's Mod pack * This needs a bit more perfection time * Will do this next semester with UCC #### Major Tournaments ##### Joint / Own Team for QUT * We will need to run inhouses to get interest * We have div 1, 3/5 players from last Semester remain * We are also looking to field a div 2 team * We are looking to maybe field a div 3 and/or a pathfinder team as well if interest allows ##### Unisports Team * no updates ##### ECU Tournaments * no updates ### Other Events #### Quiz Night Sem 1 2025 Tentative Time: Week 4 Sem 1 2025 * Had editors meeting ##### Budget for Prizes * Last Quiz Night did document the budget for prizes very well but we're thinking ~$200 * Total revenue was around $800 * We spent $300 on Pizzas and $150 on Prizes * We want to ensure we have a few better prizes for at least the top 3 tables * We can keep the drink tokens and $5 for extras from last time * Some complaints of Pizza orders being wrong likely due to human error, this needs to be planned better * Some drinks ran out, we should maybe try to find which are popular so we can have more of those ones ### Collaborations #### Cameron Hall Minecraft Server - SMP * Have not had a subcom meeting * The server is pretty dead, server will likely be taken down soon #### Smash Perth Collaboration Tournament 2 Tentative Time: Mid-Late January 9am - 5pm Tentative Location: Ezone 210/211 * Smash Perth has suggested to do this on the 18th of Jan * The main obstacle is venues, venues may be open from the 13th which is too short a time for advertising * We will ask if they have a date that is a little bit later * Early Feb would likely be preferable * They also have offered the 25th of January * could be better to do it later to ensure more people are around but we are not sure if they want us to bring people, however this is unlikely as it is mostly their people who participate * We will send venues an email but we are unsure if we can get the venue for the 25th * If venues doesn't reply we can ask Smash Perth if they can do a date in Feb > Elijah: email venues about Smash Perth Collaboration #### UnCharity Vigil Tentative Time: 1st Feb 5pm - 2nd Feb 10am * UnCharity doesn't want outside events, therefore Capture the Flag is out * The suggested time right now is the 1st Feb 5pm - 2nd Feb 10am * Payment will mostly be in cash but some think the square reader can only be used for 1 thing, * entry fee is shared between clubs and club specific events which is not shared * We can set different payments up for different things which will allow for divving up * We may also get to use the loft but that depends on what UWASCA is doing * We want to ensure there is atleast 1 person from our committee there at all times * Can make a schedule or just make it up as we go * Current plans for events in our clubroom: * Taskmaster * Smash and/or Mario Kart Tournament * Highscore (atari, mario kart trials, home run bat, aimlab challenge) * Halo & Quake inhouses for collaboration with UCC * We think it would be a good idea to suggest Counter Strike as well * Possibly suggest a mini quiz * A variation on The Chase or something could be fun > James & Adam: work on a draft schedule for UnCharity Vigil > James: make a when2meet for UnCharity Vigil | Motion: Approval of UnCharity Vigil Prize Budget for $60 | -- Moved by: James Seconded by: Adam Outcome: passed, unanimously #### Among Us IRL 2025 - Collab with URC Tentative Time: Semester 1 2025 * No updates, will restart conversation when Semester starts #### UWAnime x UWA Esports Smash Tournament Collab Tentative Time: Semester 1 Week 7 on Thursday * no updates #### Unigames x UWA Esports Megagame Collab Tentative Time: Semester 1 holidays * no updates * looking to run in the break between semester 1 and semester 2 --- ## Clubroom Items ### Machine Reports * new PC still needs to be joined to the domain > Anthony: join new PC to domain and config ### Other Items #### Ceiling Lights * Uni is closed, no updates #### Door Sensor * done & website is up #### Door Discord Bot * this is pending, Mikey is talking to Jarcus about this --- ## Closed Section * no updates --- Alex begins to Chair 7:53pm ## General Business ### Guild Affairs * no updates ### Busy Bee (Clubroom Cleanup) * 25th of Jan at 11am is the next Cam Hall Busy Bee * We will include Door members in this * We will put a message out ASAP for door members to let them know about Busy Bee & the date and then a reminder a week before > Jasmine: write draft Busy Bee post ### Advertising & Social Media #### Meet the Committee Post/Poster Tentative Release: Morning of Oday * This needs to be done as soon as possible ### Door Manual Update: Social Responsibilities Tentative Release: Early 2025 * We need to start working on this actively (we currently just have dot points) * Jimmy, Alex & Jasmine should have a quick informal meeting to organise who will write what > Alex, Jasmine & Jimmy: organise who is writing what for the Door Manual Update ### Update of Our Website * This will be worth doing before the start of Sem if possible > Anthony: have a quick look at the website and provide suggestions at next meeting for what should be improved, removed or changed ### Gap in Clubroom * Geoff's idea is the same, 3 pieces of mdf braketed together which will be around $80, but need to go to Bunnings to check prices again to put a budget together * Geoff is busy so likely won't happen until the start of semester > Geoff: make a budget for the Gap in Clubroom around start of semester ### IRL Sem 1 Planning Session Confirmed Date: Sunday 16th of February 2025, 10am - ~12pm * no updates ### O-Day Stall Date: Friday 21st February 2025 * Everyone think about what we want for the stall to discuss next meeting ### Next Meeting Date * we will return to fortnightly meetings * next meeting will be 19th of Jan, 7pm --- #### Meeting Closed: 8:06pm ## Action Items Alex: > Pick up temporary standing lamp from Grace > Think about new server rules, aiming for a draft by end of year > Attend Unigames meeting on Tuesday to pitch Megagame Collab idea Alex, Jasmine & Jimmy: > Create social responsibilities door manual update > Organise who is writing what for the Door Manual Update Anthony: > Publish documentation on how to manage fleet and add computers to the domain > Full fleet maintance & upgrades after exams (To be done: join new computer to domain, join new server to domain, clear out storage on all PCs, check on system health) > Anthony: join new PC to domain and config > have a quick look at the website and provide suggestions at next meeting for what should be improved, removed or changed Jasmine: > Follow up maintance about ceiling lights > write draft Busy Bee post Geoff: > make a budget for the Gap in Clubroom around start of semester Geoff, Jasmine, Kimi & Mikey: > Discuss website update in a thread discussion Jasmine & Kimi: > Make current committee members post/poster Elijah: > email venues about Smash Perth Collaboration James: > James: make a when2meet for UnCharity Vigil James & Adam: > work on a draft schedule for UnCharity Vigil James & Jimmy: > Learn how the clubroom PC system works from Anthony Mikey: > Chat to Jarcus about website and bot integration Everyone: > Respond to Kimi about the Meet Committee Post ASAP > If comfortable, swap Scraggy's GPU (3050) and New PC's GPU (4060)