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# UWA Esports Committee Meeting Minutes 2024-12-01 -------------------------------------------------------------------------------- #### Attending: Jasmine, Alex, Anthony, Jimmy, Adam, Julian, James, Kimi, Geoff (late) #### Apologies: Mikey, Elijah #### Absent: #### Chair: Alex #### Minute Taker: Jasmine #### Location: Online #### Meeting Scheduled: 7:00pm #### Meeting Opened: 7:05pm #### Previous Action items: Alex: > Push for a meeting with URC for Among Us IRL Collab - done > Pick up temporary standing lamp from Grace - not done > Think about new server rules, aiming for a draft by end of year - ongoing > Purchase big pack of paper towels - done Alex, Jasmine & Jimmy: > Create social responsibilities door manual update - ongoing Anthony: > Full fleet maintance & upgrades after exams - not done > Reach out to Blair about Github for Rifts Champ Discord Bot - done Anthony & Kimi: > Announcement asking for ascendant and above Valorant players - done Jasmine: > Purchase door sensor items - done > Install door sensor - done > Follow up maintance about ceiling lights - not done > Contact SOC about ERF - done > Make google doc to start brainstorming ideas of Door Manual Update - done Geoff, Jasmine, Kimi & Mikey: > Discuss website update in a thread discussion - ongoing Jasmine & Kimi: > Make current committee members post/poster - ongoing Geoff: > figure out how to plug the hole in the wall - ongoing Kimi: > Ask people about interest for a Valorant competitive watch party - not done > Make belated Quiz Night post on instagram/facebook post of with some favourite photos, post this week - done Adam: > Talk to Naveen for more details on Unify app - ongoing James & Jimmy: > Learn how the clubroom PC system works from Anthony - not done Quiz Night Editors: > Fill in when2meet for meeting - done Everyone: > Respond to Kimi about the Meet Committee Post ASAP - ongoing ##### Motions Passed via Circular: none --- ## Individual Reports ### President (Alex) * Talked to Josh/Connor/Chris (Unigames Exec) about new collab event idea * Talked to Gary about TTT * Emailed UWA Sport about official InterVarsity comp * 'Hosted' the Arcane screening ### Vice-President (Anthony) * Talked to pikarito about running joint OLI teams * Talked to Ben(CES) about running joint Pixelmon server again * Ben wants to make a inter-uni Pixelmon server potentially (or atleast between CES and UWAES) * Talked to Xile about upcoming Valorant&OW2 invitational * RESPAWN is running a Valorant & OW2 Invitational soon for varsity. We're invited to the planning stage. * Sorted out free hi-chew for O-day * We're getting cold-called for merch (check email) * Got us a new second server * Sorted out preliminary Valorant pro team and started scrimming * Missed Cam Hall server meeting cause I overslept (woops) ### Secretary (Jasmine) * Went to Arcane screening, had some venue issues but it was ok * Did not go to second Arcane Screening (I was too eepy from camp mb) * Updated Discord Events * Contacted SOC about ERF * Made google doc to start brainstorming ideas of Door Manual Update ### Treasurer (Geoff) * very late (sorry :( ) * We have received the receipt for our grant! ### Social Media Manager (Kimi) * finished the weekly graphic * posted the quiz night thank you post (hv not posted on facebook) ### OCMs (Adam, Elijah, Jimmy, James, Julian, Mikey) #### Adam * Began talking to Naveen about joining Unify * First Uncharity Vigil Subcom meeting will be December 11 #### Elijah * not present #### Jimmy * Ran Project Winter night 19th + 26th * Ran Lethal Company night 21st * Dropped the LED remote off in the clubroom #### James * Ran OW2 night with Julian * Ran Project Winter night 19th * First Uncharity Vigil Subcom meeting will be December 11 * Attended first Quiz Night meeting #### Julian * Ran Ow2 night with James #### Mikey * Ran Project Winter night 19th --- ## Club Finances Report * Netsuite Account: $1,810.75 * Westpac Account: $1717.82 --- ## Events ### Inhouses / Games Nights #### Previous ##### Tuesday 19th November, 7pm * Game: Project Winter * Coordinator: James, Mikey, & Jimmy * Turnout: 6~ * Notes: People tagged in and out throughout the night. ##### Wednesday 20th of November, 8pm * Game: League of Legends * Coordinator: Pikarito * Turnout: a little lower attendance * Notes: usual ##### Thursday 21st of November, 7pm * Game: Lethal Company * Coordinator: Jimmy * Turnout: 2-3 people * Notes: Very few people turned up which is very sad :( so this event probably won't occur again until next year. * Best to not to be biweekly, likely be a monthly thing * Perhaps make a thread to discuss mods to add to increase engagement * Many People are on holidays which may explain the lower attendance ##### Friday 22nd of November, 7pm * Game: Minecraft Hypixel Night * Coordinator: Mikey * Turnout: 8~10 * Notes: Good turnout that was maintained for a few hours till around 10pm~. ##### Wednesday 27th of November, 8pm * Game: League of Legends * Coordinator: Pikarito * Turnout: not enough turnout for inhouses * Notes: did not run ##### Thursday 28th of November, 7pm * Game: Overwatch * Coordinator: James, & Julian * Turnout: 4~5 people * Notes: Mix of competitive and quick play for 2~3 hours, went undefeated (as expected) and had a good time. #### Upcoming * People seem to be very busy so attendence has been low * Possibly reduce/pause events until the next year where we'll come back with our regular events * Committee is also busier with life ##### Wednesday 4th of December, 7pm * Game: League of Legends for Fun * Coordinator: Jasmine * Try to ensure people know that it is on and that it is different from normal League Inhouses * Make an announcement > Jasmine: Make League of Legends for Fun announcement ##### Wednesday 11th of December, 7pm * Game: League of Legends for Fun * Coordinator: Jasmine * If the previous week goes well ##### Tentative: Thursday 12th of December, 7pm * Game: Overwatch * Coordinator: Julian & James #### Future Plans/Ideas ##### Supervive * Pikarito would like to run Supervive Arena in the future * it has been described as a league of legends x fortnite free to play mobile game * There are no customs so events could be difficult to run ##### Deadlock * Jimmy would like to run Deadlock in the future * Could be a good idea to run this next year or just advertise more if we do run it in the holidays to ensure people are aware and available to attend ##### Marvel Rivals * James & Julian would like to run for next year * Similar to Overwatch * Some predict it could be a massive Overwatch competitor ##### League of Legends, for below gold/plat elo Tentative Time: Holidays/Early Sem 1 * The Rift Champ bot code is being moved over to our github by Anthony ##### Trouble in Terrorist Town (TTT) Tentative Time: December 19th * Alex has spoken to Gary and have locked in December 19th * Will likely be a joint event with UCC, to be confirmed * Mods will likely be a lite verison of the Yogscast mods * Alex & Gary will sort this out > Alex: sort out specific mods list for TTT ##### League of Legends for Fun Games Nights Tentative Time: Wednesdays 7pm starting from 2nd of December * Now starting on Wednesdays at the time usual League nights have previously been at * This is because there has been less interest in our usual League of Legends inhouses, likely because people are busy with holidays ##### Overwatch Games Night/Inhouses Tentative Time: Latest Start of Semester 1 for regular inhouses * Went well last week & was successful * Julian is happy to keep running it fortnightly for now #### Major Tournaments ##### League of Legends Inter Uni Scrim * Date to be decided > Anthony: Talk to Pikarito to set a date for LoL Inter Uni Scrim ##### Joint Team for QUT * Anthony confirmed with QUT * It is definitely legal to have a Joint Team for 2025 * Will keep this in mind particularly for Pathfinder/Div 2 teams once we see our talent pool for next year ##### Unisports * Unigames (not the Cam Hall club) has contacted us about them having an Esports section for next year and they are keen to touch base with us about forming a team * We have said we are interested and to keep us updated * This will likely be a UWA team that we help to feed players into and not us managing it ### Other Events #### Quiz Night Sem 1 2025 Tentative Time: Week 4 Sem 1 2025 * Editors had their first meeting last week * Multiple quiz rounds have been approved & people can start writing questions * Editors will aim for another meeting next week * Will analyse data from last Quiz Night then ### Collaborations #### UniSFA x UWAEsports Arcane Screening Collab * This wrapped up and the last time didn't run as everyone either watched it themselves or were sick * We think Screenings with UniSFA are a good idea, and next time we should advertise it more * We can screen things such as older videogame adaptations #### Cameron Hall Minecraft Server - SMP * Meeting happened this morning * The server is going to wrap up, because the end dragon was defeated & the player base is dwindling * So the subcom will likely dissolve in around 2 weeks * The server will likely only need around 2 people to continue making sure the server is ok for the few people still playing * We think people overall had a good time and this lasted longer than the previous server so that's good #### Smash Perth Collaboration Tournament 2 Tentative Time: 21st of December 9am - 5pm * Alex spoke to Marvin and Smash Perth * Adam may ask UWAnime to also ask to advertise * They would like to do this on Saturday the 21st of December * Either Ezone 210/211 or Ezone Social * Likely Ezone 210/211 as previously was a better venue * Would be good to make some marketing for this event > Alex: Submit booking for Ezone 210/211 for Smash Perth Collaboration Tournament 2 > Elijah: Submit EMP for Smash Perth Collaboration Torunament 2 > Kimi: make a graphic for Smash Perth Collaboration Tournament by 7th of December Anthony leaves 7:40pm #### UnCharity Vigil Tentative Time: Late Jan/Early Feb * First Sub Com Meeting will be on Wednesday 11th #### Among Us IRL 2025 - Collab with URC Tentative Time: Semester 1 2025 * When2meet for testing has been put out for people to put their availability * We need to meet to discuss were URC is at with their preparation * Likely will be #### UWAnime x UWA Esports Smash Tournament Collab Tentative Time: Semester 1 Week 7 on Thursday * No updates #### Unigames x UWA Esports Megagame Collab * Alex's has an idea to have a massive roleplayer scenerio collab with Unigames (the Cam Hall Club) called a 'Megagame' * It is similar to a model UN but it is an alien invation with a team of GMs that work together to run each group * It is not a very videogame centric idea but is a great social idea for a collaboration * no one is against it and everyone thinks it's a good idea > Alex: Attend Unigames meeting on Tuesday to pitch Megagame Collab idea --- ## Clubroom Items ### Machine Reports * Got a new server * Anthony will test out virtualisation/redundancy so its easier to maintain * Will also deploy tech website once Anthony is back ### Other Items #### Ceiling Lights * no updates #### Door Sensor * Installed & working just needs website to be set up * We may have a manual overide on the bot but the easier solution would be to just always have the door open > Jasmine: follow up Gary & Jarcus about website > Jasmine: get Door Sensor code to Mikey so that he can integrate into current bot #### Potential New PC (PLE Black Friday Deal) * Alex saw a very good deal for a $900 PC from PLE ([Obsidian RTX 4060 Prebuilt Ready To Go Gaming PC (No Windows)](https://www.ple.com.au/products/670491/ple-obsidian-rtx-4060-prebuilt-ready-to-go-gaming-pc-no-windows)) * The deal ends tomorrow * It is a RTX 4060 * However, the CPU is not great but is servicable * We did get money from grants but unclear how much '20 big ones' is and Geoff isn't here * Alex calls Geoff to confirm Geoff arrives 8:00pm * Geoff says '20 big ones' means $2000 which is POG and can be used for this PC * Geoff agrees with everyone else that this is a good deal * Some suggest that it could be possible to consider getting 2 of these but * the grant has not been put into our account * we're also unsure on spacing in clubroom * 2 new PCs may be a little excess for our use case currently * Will likely use the server monitor for now for the new PC but we can consider finding a good deal for a monitor * Our member base would likely prefer a high refresh rate rather than higher resolution Monitor as people play shooters & league of legends * We will likely cross check prices with Umart, * so the possible approval of this will be done via circular | Motion: Approve Purchase of [Obsidian RTX 4060 Prebuilt Ready To Go Gaming PC (No Windows)](https://www.ple.com.au/products/670491/ple-obsidian-rtx-4060-prebuilt-ready-to-go-gaming-pc-no-windows) | --- Moved by: Alex Seconded by: Jasmine Outcome: passed, unanimously * Will be picked up from Wangara by Jasmine > Jasmine: Order PC from PLE > Jasmine: Pick up PC from Wangara --- ## Closed Section * no updates --- ## General Business ### Guild Affairs * no updates ### Approval of Bulk Purchase * No new items needed for the clubroom * Paper towels and tissues from last meeting were purchased ### Busy Bee (Clubroom Cleanup) * Josh is going to add Alex to Icons (where Busy Bees are organised) ### Advertising & Social Media #### Meet the Committee Post/Poster * Time: Post morning of O-day * No updates ### Door Manual Update: Social Responsibilities * Tentative Release: Early 2025 * Document made, but not much progress made ### IRL Sem 1 Planning Session * Confirmed Date: Sunday 16th of February 2025, 10am - ~12pm ### Update of Our Website * Discord thread in committee server has been made to discuss this but not much progress has been made * The current Google website is very easy to edit which is great but the complex sections (minutes upload) of the website can be done on a seperate website ### Unify * This is likely not worth it as we don't currently even use our discord and instagram to full effect ### Discord Server #### Updating Server/Clubroom Rules Tentative Release: March 2025 * Alex started on this, not much progress * But we think we need to ensure it is on the same 'page' as the Door Manual V2 #### Hole/Gap in Clubroom * Possible options Geoff has found to fix this hole/gap PVC Foam Board but it is a little pricey, ~$60 * Could have PVC sheets, won't mesh with the surroundings * It is a little bit of a security issue to have this hole/gap (people can reach and mess with items in the clubroom) * Would likely cost $70-80 for nice look and $40-60 for basic * Geoff suggests going to Bunnings to check what the items actually look like so he can get more information, that's a good idea and we aren't in a urgent rush so it's alright > Geoff: Check what the PVC Foam Board at Bunnings are like and if they are fit for our purpose #### Potential IRL Meeting Time during the Semester * Jasmine thinks having in person meetings are good for productivity and committee bonding * Some people think that it won't be workable with people's schedules * Also could be difficult for some people due to commute times * Having it work with people's uni schedules so that it is when people are at uni for the day would help to avoid long commute times, as they will already be on campus * We should discuss with the people not present, either at next meeting or in committee discord server --- #### Meeting Closed: 8:32pm ## Action Items Alex: > Pick up temporary standing lamp from Grace > Think about new server rules, aiming for a draft by end of year > sort out specific mods list for TTT > Submit booking for Ezone 210/211 for Smash Perth Collaboration Tournament 2 > Attend Unigames meeting on Tuesday to pitch Megagame Collab idea Alex, Jasmine & Jimmy: > Create social responsibilities door manual update Anthony: > Full fleet maintance & upgrades after exams > Talk to Pikarito to set a date for LoL Inter Uni Scrim Jasmine: > Follow up maintance about ceiling lights > Make League of Legends for Fun announcement > follow up Gary & Jarcus about website > get Door Sensor code to Mikey so that he can integrate into current bot Geoff, Jasmine, Kimi & Mikey: > Discuss website update in a thread discussion Jasmine & Kimi: > Make current committee members post/poster Geoff: > figure out how to plug the hole in the wall > Check what the PVC Foam Board at Bunnings are like and if they are fit for our purpose Kimi: > Ask people about interest for a Valorant competitive watch party > make a graphic for Smash Perth Collaboration Tournament by 7th of Decembe Adam: > Talk to Naveen for more details on Unify app Elijah: > Submit EMP for Smash Perth Collaboration Torunament 2 James & Jimmy: > Learn how the clubroom PC system works from Anthony Everyone: > Respond to Kimi about the Meet Committee Post ASAP ![Teemo](https://hackmd.io/_uploads/BySPhn2RA.jpg)