41 views
# UWA Esports Committee Meeting Minutes 2025-02-13 -------------------------------------------------------------------------------- #### Attending: Jasmine, Kimi, Jimmy, Mikey, Elijah, Adam, Alex, Anthony #### Apologies: James, Julian, Geoff #### Absent: #### Chair: Alex #### Minute Taker: Jasmine #### Location: Online #### Meeting Scheduled: 6:00pm #### Meeting Opened: 6:10pm #### Previous Action items: Alex: > Attend Unigames meeting on Tuesday to pitch Megagame Collab idea - not done > Look for a frame to hang up LeBron Poster - no longer relevant Alex, Jasmine & Jimmy: > Create social responsibilities door manual update - ongoing > Organise who is writing what for the Door Manual Update - not done Alex, Jasmine & Kimi: > work on fresher flyers and website page - ongoing Anthony: > Email Ben from UWASports to check for updates - no longer required > Create mock physical membership form - done > Publish documentation on how to manage fleet and add computers to the domain - ongoing > Email Redbull about continuing the sponsorship - no longer required > Organise League team for PlayAid - ongoing Anthony, Julian & James: > Organise Overwatch team for PlayAid - ongoing Geoff: > make a budget for the Gap in Clubroom around start of semester - not present Jasmine & Kimi: > Make current committee members post/poster - ongoing James & Jimmy: > Learn how the clubroom PC system works from Anthony - not done Mikey: > Update NVIDIA drivers on all PCs other than Minthara - done (by Anthony) Everyone: > Respond to Kimi about the Meet Committee Post ASAP - ongoing ##### Motions Passed via Circular: --- ## Individual Reports ### President (Alex) * Worked on fresher guide with Jas * Organised and attended editor's meeting * Spoke to Basil from Redbull over text * Booked Smash Tournament venue for this weekend ### Vice-President (Anthony) * Looked at PlayAid teams * Replied to email * updated NVIDIA Drivers * Emailed Redbull * Worked on Wiki website * SLTs done ### Secretary (Jasmine) * Worked on fresher guide with Alex * Editors Meeting * did SLTs ### Treasurer (Geoff) * no report given ### Social Media Manager (Kimi) * recoloured the logo for the sticker * attended editor's meeting ### OCMs (Adam, Elijah, Jimmy, James, Julian, Mikey) #### Adam * Helped Anthony with making physical membership signup form * Attended Uncharity meeting w/ James * Attended Quiz Night editors' meeting #### Elijah * Posted announcement for smash collab #### Jimmy * Attended editors' meeting * Wrote some more quiz night questions #### James * Wrote questions for quiz night * Attended Uncharity meeting w/ Adam * Attended Quiz night meeting * Hosted Marvel Rivals night w/ Julian #### Julian * no report given #### Mikey * Fixed Discord Bot --- ## Club Finances Report * Netsuite Account: $3,874.71 * Westpac Account: $826.19 ### Outstanding Reimbursements * Jasmine for Coke & Kirk's drinks * Alex for various prizes from Korea * Alex needs to send receipts --- ## Events ### Inhouses / Games Nights #### Previous ##### Thursday, 6th of February, 7pm * Game: Marvel Rivals * Coordinator(s): James & Julian * Turnout: Between 11~12 for ~3 hours * Notes: * Went well, will continue weekly provided James & Julian aren't busy #### Upcoming ##### Thursday, 20th of February, 7pm * Game: Marvel Rival * Coordinator(s): James & Julian #### Future Plans/Ideas ##### League of Legends, for below gold/plat elo Tentative Time: Holidays/Early Sem 1 Start Organising: After O-Day, using O-Day to gauge interest * Anthony dug up old UniLAN rule set that we can edit and reuse for this event ##### Gary's Mod Night w/ UCC Tentative Time: Semester 1 2025 * no updates #### Major Tournaments ##### Joint / Own Team for QUT Teams: Div 1, Div 2, possible Div 3, possible Pathfinder Start Organising: After O-Day, using O-Day to gauge interest * We have not been sent the invite, although they say they have sent them out * Anthony will follow up on this * We will need to put sign up soons * Sign up closes around week 2 of Uni * Advertise this soon, make a flyer possibly > Anthony: email UWA Sport about advertising league of legends team ##### Unisports Team * We received a brief email but no real details ##### Murdoch Tournament * Will cost $200 to sign up * so we will likely not participate * UWA Sport possibly might cover some of the cost in which case we may consider ##### ECU Tournaments Tentative Time: end of 2025 * no updates * possibly fizzled out? ##### Australia Intervarsity Valorant Tournament Tentative Time: Late March, Every Monday at 6pm AEST (4pm AWST), could use PlayAid lineup * This should be a good opportunity for us to push our Valorant teams * We do not have a date for sign ups yet * Anthony will make one when we do > Anthony: when close time is announced, make Australian Intervarsity Valorant Tournament sign up ##### PlayAid Social Showdown * Sign up closes tomorrow * We will likely field 1 league of legends and 1 valorant team * We do not have enough players currently for CS2 or Overwatch * We currently don't have a pro server for this * Anthony will make one > Anthony: make a pro server for PlayAid Social ##### AEL Signups Deadline: 23rd March Tentative Teams: Marvel Rivals, Rocket League, possibly CS2 * AEL has opened signups for Rocket League, CS2, and Marvel Rivals * We'd be keen if we have enough interest * We're very interested in Marvel Rivals * We have one person who we know is interested in CS2, unsure how much more interest we'd get though * We can see at O-Day * We have a few Rocket League players so we may be able to open up signups for this * 23rd March is the deadline for Signups ##### Future Pro/ Tournaments * In future we could form a sub group of committee to talk about tournaments and just report back to the main committee with key points. ### Other Events #### Quiz Night Sem 1 2025 Tentative Time: 6pm onwards, Thursday 20th March 2025 Advertising Deadline: O-Day * We had an editors meeting * approved many questions, * we think we are the furthest ahead we've ever been so this is good * We still need to order more prizes #### O-Day Date: Friday 21st February 2025 * We could advertise a list of teams that we're fielding with times & dates to try recruit people * We think O-Day is a great time to find more competitive players for the future > Anthony: work on a competitive teams flyer for O-Day #### Sem 1 Week 1 - 2 Events ##### Fresher Welcome Tentative Date: 4pm, Tuesday 25th of Feb @ Ezone Social Events: Icebreaker bingo, group walkover to clubroom at the end * We don't want to class with other clubs * Unigames has theirs at 4pm on Thursday * UniSFA has theirs 1pm on Tuesday * UWAnime has theirs 1pm on Friday * We could maybe do Tuesday 4pm or Thursday 1pm * A few people on committee are unavailable on Thursday * many more people can make the Tuesday 4pm * So we'll do Tuesday 4pm ##### Women's/Gender-Diverse Morning Tea * Some other clubs that are traditionally male dominated do this * Hopefully this will help more people who identify as women and gender-diverse people feel less intimidated or nervous about engaging with our club * Would likely be advertised towards women and third-gendered people (for example non-binary & agender) * We've previously had a 'Gamer Girl Lunch' * Kimi & Jasmine were not there so not sure how that went but apparently was good? * We could do it at Uni or Off Campus * The Loft or Ezone are places we've used before * The clubroom isn't the best suited for this activity * But can have a walk to the clubroom maybe * Hackett Cafe or Oak Lawn could be nice for this * We'd have the date & everything public & pass out flyers on O-Day * if someone identifies they can come * Could be brunch instead of morning tea if needed for timing > Jasmine & Kimi: organise timing & details for gender-diverse brunch ##### Games Nights * We could have an inperson option if wanted for some games nights * This may require earlier times for than our usual game nights * this will likely help with clubroom engagement * We only have 4 PCs though and after the person holding the room there would only be 3 available ###### League of Legends * This shall return! * We can do a casual then more competitive games? * Probably best to start with casual to be more welcoming * Perhaps have more competitive in week 2 if people seem keen * Wednesday 7pm is the historic time * We can continue this for now ###### Marvel Rivals * None of the Marvel Rival people are here * We'll pencil it in for Thursday as this is what they have currently been doing ###### Chill TFT Event (Clubroom) * Jasmine thinks this is a good chill event to host in the clubroom * People can play on the 4 PCs, their laptops, or phones which makes it very accessible * should be pretty easy to run ###### Sims 4 Online Building Competition * Jasmine would like to host at some point * This doesn't need to happen in the first 2 weeks as we already have a few casual and chill games ###### Gary's Mod * Could be good to run * Alex needs to talk to Gary to organise ###### Lethal Company * host one in Week 2 * see how engagement is and maybe continue this going forward * Jimmy is keen to host this ###### Valorant * There isn't a huge interest in Valorant but could be good to run * We could do strat roulette to encourage casual games * Monday evening could work ##### Draft Schedule Week 1: * Monday 24th: * 4pm: TFT in the clubroom w/ Jasmine * 7pm: Valorant w/ Jimmy & Kimi * Jimmy will be there, so people can play from the Clubroom if they want to * Tuesday 25th: * 4pm: Fresher Welcome in Ezone * Wednesday 26th: * 7pm: Casual League of Legends w/ Jasmine & Anthony * Thursday 27th: * 7pm: Marvel Rivals w/ Julian & James * Friday 28th: * Saturday 1st: Week 2: * Monday 3rd: * 4pm: TFT in the clubroom w/ Jasmine * 7pm: Valorant w/ Jimmy & Kimi * Tuesday 4th: * 7pm: Lethal Company w/ Jimmy * Wednesday 5th: * 7pm: Casual League of Legends w/ Alex & Anthony * Thursday 6th: * 7pm: Marvel Rivals w/ Julian & James * Friday 7th: * Saturday 8th: Mikey Leaves 7:01pm * Confirm this on Sunday & put on a flyer to hand out at O-Day ASAP ### Collaborations #### Smash Perth Collaboration Tournament 2 Tentative Time: Early February 9am - 5pm Tentative Location: EZONE 109-110 * This weekend! * Venue has been booked and paid for * Elijah will be there at 9am to make sure everything is ok #### UWAnime x UWA Esports Smash Tournament Collab Tentative Time: Semester 1 Week 7 on Thursday Touch Base: first few weeks of Sem * no updates #### Unigames x UWA Esports Megagame Collab Tentative Time: Semester 1 holidays * no updates * Unigames is about to have their AGM is probably will just wait for their new committee --- ## Clubroom Items ### Machine Reports * Alex asks if we want to consider replacing the keyboard on Teemo, and he thinks that the red keyboards are better than the blue keyboards * Anthony says if we do then we should also replace the one on Minthara as it's not a mechanical keyboard also the mouse is terrible, we also don't have a mouse pad for it currently either * If we get a new one for Teemo then we could move Teemos keyboard to Minthara * Kimi may have an old mouse they could sell to the club * Kimi has a Logitech G502, * Anthony says the rubber side can wear down which is an issue and we'll have to get a G203 anyway * Logitech G203 is $32.30 * This is the same as the other mouses we have so helps with keeping consistency * Consensus is we might as well invest in a G203 as it'll be used a lot in the club and this mouse is a standard good gaming mouse * Jasmine may have a old mousepad they could sell to the club * The mouse is much more important than the keyboard * The keyboard we may get is ~$80 * There seems to be a general agreement about the state of the blue keyboard not being as good as the red ones but no one seems super keen so we'll leave it as is for now |Motion: Buy G203, $32.30| --- Moved by: Alex Seconded by: Jasmine Outcome: Passed, unanimously > Jasmine: prepare possible mouse pad to sell to club for Minthara * Anthony is working on virtualisation things but currently doesn't have anything to show ### Other Items ### Gap in Clubroom Current Idea: 3 pieces of mdf braketed together * no updates, * Geoff not here #### Door Discord Bot Deadline: Start of Sem 1 * no updates, * Mikey not here #### Clubroom Furniture Rearrangement, possibly make room for 5th PC * good idea, we don't know how to do this but it's complicated and we should consider this more later #### Bigger TV Bench * Julian does not have one in storage * For now this is the same as Clubroom Rearrangement, we'll consider this later #### Framed Posters / Misc. Decoration * Alex was going to get a A2 frame for Lebron but the hook may not be able to hold this, * but the A3 medic/mercy poster frame works well currently * Julian apparently has Zelda themed wall decorations * We can look into getting prints to put on the walls * Maybe aim for 5-6 that we can just get printed - regular printer or Uniprint * We will likely just use bluetac to secure these to the walls > Adam: look for possible options for Clubroom Posters for us to discuss --- ## Closed Section --- ## General Business ### Guild Affairs * SOCPAC meeting Tuesday 25th * Jasmine can attend * Apparently the Cameron Hall elevator may be installed this year and if this moves forward we may be kicked out for the period of construction * for now we don't need to put too much thought into this ### Door Manual Update: Social Responsibilities Tentative Release: Early 2025 * Alex, Jasmine & Jimmy need to lock in a meeting for this. * We'd like something ready ish for O-Day that we can further update ### Door Group * We should maybe change the bylaws so that everyone on committee (not just exec) automatically has door * but still this can be revoked at anytime #### Changing Name of Door & Tech * Some people want to change the name of Door and Tech so that it's not the same as/similar to UCC * helps avoid confusion & is fun for branding * Some suggestions for door have been guard, summoner, tower, sentry, vanguard, turret * many people may not know what vanguard is referring to and it may seem aggressive * sentry means to watch so this could be accurate * Could change tech to engineer to match this * everyone seems ok with sentry, but we will consider this some more #### Fresher Webpage / Flyer * Jasmine & Alex worked on this, it's around 70% complete * It needs some images and creativity * A Flyer that has critical info & QR code to discord & QR code to fresher guide > Kimi: work on O-Day Flyer #### 2025 Membership Stickers * Mocks have been made, 2 to chose form * we can decide on a final one at the planning meeting & send them for printing ### Redbull Sponsorship * Basil will give us redbull for O-Day and wants to chat about Redbull stuff with us * We'll ask if he can drop redbull on Tuesday if someone is available to receive it ### Advertising & Social Media #### Meet the Committee Post/Poster Tentative Release: Morning of Oday * Kimi is working on this ### Update of Our Website * is happening alongside Fresher Guide ### IRL Sem 1 Planning Session Confirmed Date: Sunday 16th of February 2025, 10am - ~12pm * this sunday!! ### Next Meeting Date / IRL Meeting * We will schedule this on Sunday. --- #### Meeting Closed: 7:47pm ## Action Items Alex: > Attend Unigames meeting on Tuesday to pitch Megagame Collab idea Alex, Jasmine & Jimmy: > Create social responsibilities door manual update > Organise who is writing what for the Door Manual Update Alex, Jasmine & Kimi: > work on fresher flyers and website page Anthony: > Publish documentation on how to manage fleet and add computers to the domain > Organise League team for PlayAid > Email UWA Sport about advertising league of legends team > When close time is announced, make Australian Intervarsity Valorant Tournament sign up > Make a pro server for PlayAid Social > Work on a competitive teams flyer for O-Day > Look for possible options for Clubroom Posters for us to discuss Anthony, Julian & James: > Organise Overwatch team for PlayAid Geoff: > make a budget for the Gap in Clubroom around start of semester Jasmine & Kimi: > Make current committee members post/poster > Organise timing & details for gender-diverse brunch > Prepare possible mouse pad to sell to club for Minthara Kimi: > Work on O-Day Flyer James & Jimmy: > Learn how the clubroom PC system works from Anthony Mikey: > Work on door sensor integration into discord bot Everyone: > Respond to Kimi about the Meet Committee Post ASAP ![Teemo](https://hackmd.io/_uploads/BySPhn2RA.jpg)